The Villager

THE VILLAGER – October 2020

TOWNHOUSE VILLAGES AT RIVER WOODS HOA

334 River Woods Lane, Burnsville MN 55337 ∙ Phone 952-894-4368 ∙  Office Hours Mon-Thurs 9:00-4:00 Fri 9:00-12:00

November Fees. Monthly Association Fees for 2020-2021 will be $320.00 per unit per month which is a 2.24% increase. The increase does not even cover the increase in sanitation. Please see the minutes for more information. Envelopes will be dropped in the storm door for owners who currently pay via cash, personal/cashier’s check or money order. The delivery will be in mid-October to begin using for your November 1st fees.

October 31st is the End of the Fiscal Year. All accounts should be caught up, and all insurance was due by September 15, 2020. If you or your mortgage company have not paid, you are late and late fees are assessed. The late fees are $25 on the 21st, $25 on the 28th of September - $25 on October 5th - $25 on October 12th and every week there after until insurance is paid in FULL!  On October 5th, all unpaid accounts will be turned over to Legal.  This will result in additional charges to your account. Please do not let it get to this point! Please call Kraus Anderson (952-707-8220) or RW office and be sure your unit is paid in full! If your mortgage company has sent a check you must verify it was made out to and mailed to Kraus Anderson, next confirm Kraus Anderson received the mortgagee’s check. Owners must follow through on this entire process.

Late Fees: Your monthly association fee is due on the 1st of the month. Payments must be received by the 9th as a $10 late fee is applied on the 10th and another $10 late fee is applied on the 20th, if there is ANY balance on your account. To avoid a late fee, you must have your payment received in the River Woods office on the 9th. PayLease payors, there is a lag time of up to three days from initiation to depositing to RWs.

Vacant Units: Please be sure to notify the office if you know a unit is vacant. It is extremely important we maintain heat so the whole building does not have issues with water pipes freezing. Please send an email with the vacant unit and we will cross check it with our list.

Watering Plan: If you choose to be part of the water reimbursement plan, please turn in a copy of your bills for the summer (all at once) for reimbursement. Be sure you turn in your February and March/winter bills at the same time for comparison.  Checks will be paid in January; watering should continue into October as needed. This year there is a deadline. No water reimbursements will be accepted after 12/23/2020. Watering reimbursements will be honored for July-Oct 2020, so you will need to include your November billing which is for October usage.

ACH: Prefer not to write checks each month? Sign up for ACH and it will automatically be withdrawn on the 1st of each month out of your account. For questions call the office and we will help you understand the process. You may also escrow your insurance premium for the upcoming 2020/2021 year on ACH. All current ACH members will have the amount changed to $320 for November’s debit pull. Insurance escrow payors notify the office by October 20th if you want an escrow increase beginning November 2020.

Winter Reminders:

Water: November 1st is time to make sure your outside water has been turned off from the inside. It is good to leave the outside faucet open a bit to be sure all water is drained out. This may prevent a burst pipe in your unit which could cause major damage. Water damage deductible is at $15,000.00 – be sure you have a $15,000 HO6 loss assessment coverage.

Winter Notables: Before the first  snow flies owners will want to be sure to remove gutter downspouts, outside ornamentals such as; sidewalk solar lighting, planters, etc. The Association will not be responsible for any of these items damaged during snow removal, including the downspouts.

Courtyard Owners: If you do not have a Courtyard form on file for 2020, you will receive no winter courtyard services. Forms can be found on the River Woods website www.myriverwoods.org. Owners receiving mailed newsletters can request a form from the office if no computer access.

Gutter Cleaning:  Cleaning of gutters is the owners responsibility. Please check them and make sure they are free from debris. If you want the Association to clean your gutters email the office to be added to the list. Gutter cleaning will be done approximately the end of October when all the leaves are down. The fee is $25.00 per man hour, you must agree to the fee on your email.

Fire Prevention: Be sure your fireplace has been cleaned to prevent injury, fire or even death due to carbon monoxide. Also check to ensure the flue is open and the draft is going out. Please change the batteries in your smoke/fire detectors as well as carbon monoxide detector. No exterior plastic or coverings can be put on windows or doors.

Paint Reminder: Please return any unused paint you have sitting around. Paint that is left for the winter and or frozen will not be accepted back and will be the owner’s responsibility for disposal. This is a huge area in which your association fees can be kept under control if owners return the paint.

Parking/Towing:  No rules or documents have changed!  Why are homeowners parking in guest parking?

Ø The only place a resident may park is in the garage or in front of the garage door. Most residents have two car garages, so Up to two vehicles may park in front of the garage door - if they do not impede in the driving lane or your neighbor’s driveway. Owners with a one car garage may park 1 car in front unless approved by the HOA.

Ø Winter rules – all vehicles must be removed from guest parking during snow falls, so snow can be pushed through those areas. Please put the cars in front of your garage and the plows will clean up the area after the first round of snow has been removed.

If you have a guest that will be staying 5 days, please do not call it in.  If you have a guest stay more than 5 days, please call it in to the office with license plate number, state, make and color of car. Please include a start & end date of the visit.  A guest is there temporarily and not weekly.

AD: Becky Porter is selling Mary Kay, please contact her if you are interested in purchasing products. 952-210-3360

Welcome to Fall! Happy Halloween - Have Fun & Stay Safe!

Image result for fall and halloween clip art 

TOWNHOUSE VILLAGES AT RIVER WOODS

HOMES ASSOCIATION

 

INSURANCE NEWSLETTER SEPTEMBER 2020

This outline is intended to provide you with a brief overview of the Master Insurance program in place for Townhouse Villages at River Woods Homes Association. Not all coverages and/or exclusion are outlined in this letter.

Following is a general overview of policy provisions and is, of course, subject to the actual policy terms, conditions and exclusions.

BUILDING COVERAGES – Illinois Union Insurance Company and Homeland Insurance Company of New York

The property policy provides building coverage on a replacement cost basis for the amount shown on your certificate of insurance. This is an “ALL-IN Policy” The policy provides “Special Form Coverage” protection against direct physical loss or damage to the buildings.  This coverage includes, but is not limited to, the following perils; fire, lighting, wind storm, hail damage, falling objects, riots and civil commotion, explosions, smoke damage, removal expenses, vandalism and malicious mischief, damage by vehicles and aircraft, weight of ice, sleet or snow or water damage.  The applicable deductibles are as follows:  Water Damage - $15,000; Flood, Earthquake and Wind/Hail - ** $50,000; and all other perils - $15,000.  If several units are damaged by the same occurrence (i.e. Tornado) then the deductible will only apply once.  Loss assessment coverage may be available on your HO-6 policy to help offset some of this deductible expense to you, the homeowner.  Contact your personal lines agent to clarify.  The homeowner will be responsible to pay for whatever portion of the deductible is assigned to the unit. The policy does not include flood water intrusion or items that should be repaired or replaced by maintenance.

**WIND BUY BACK – Underwriters Lloyds of London

This policy provides coverage for direct physical loss or damage caused by wind/hail with a per occurrence limit of $45,000 with a $5,000 deductible.

The major exclusions of your policy are as follows: Nuclear, Biological, Chemical and Radiological loss, Earthquake, Sprinkler Leakage, Pre-Existing Property Damage, Asbestos Material, Pollution & Contamination and Terrorism.

The definition of “Building” includes:

A.        “...Completed Additions” and

B.        “...Permanently installed fixtures, machinery and equipment. Outdoor fixtures” and

C.        “...Personal property owned by the association that is used to maintain or service the office, shop, pool, building or structure including fire extinguishing equipment, outdoor furniture, floor coverings, and appliances used for refrigerating, ventilating, cooking, dishwashing or laundering. AND if not covered by other insurance, additions under construction, alterations and repairs to the building or structure, materials, equipment, supplies and temporary structures on or within one hundred feet of the described premises, used for making additions, alterations or repairs to the building or structure.”

This means that anything permanently installed in a unit, such as appliances, floor coverings, carpet, cabinets, wall coverings, light fixtures and bath fixtures are considered to be part of the Building and are covered by the property policy. 

PERSONAL PROPERTY COVERAGES

It is not the responsibility of the Association to insure your personal property.  Personal property owned by individual homeowners, which is not permanently installed, (i.e. furniture, clothing, jewelry, and personal effects) should be insured under a Homeowner’s Condominium Owners policy (called a HO-6).  Contact a personal lines insurance agent to discuss HO-6 insurance if you have not already done so.

LIABILITY COVERAGES – Cincinnati Insurance Co.

This policy contains a $1,000,000 single limit of liability applying on a “per occurrence” basis for bodily injury and property damage.  This limit of liability protects the Association and each individual homeowner, in the event that a claim arises because of an occurrence on the common premises of the Association.

Please note that this liability coverage does not extend to you, the individual homeowner, for your personal liability exposures occurring on that portion of the premises occupied or used exclusively by you!  Personal liability exposures include such things as bodily injury or property damage caused by your negligence, libel, slander or defamation.  Your personal liability exposures should be insured, along with your personal property, in your own Homeowner’s Condominium Owners policy (HO-6).

Here are some examples of liability situations:

A.        Someone interested in buying a home in the Association walks across the parking lot to the sales office.  They slip and fall on ice, sustaining bodily injury.  The Association’s Liability policy would respond to the claim.

B.         You are entertaining guests in your home.  One of the guests slips and falls in your kitchen and sustains bodily injury.  Your personal liability insurance would respond to the claim, not the Association’s Liability policy

MISCELLANEOUS COVERAGES AND EXTENSIONS

1.       The liability policy contains broadened liability coverage’s which include such features as contractual liability protection, host liquor liability protection, and incidental medical malpractice protection.

2.     Directors & Officers Liability coverage with CNA Insurance in the amount of $5,000,000.  This extends coverage to board members, committee members and other volunteers that help run the day to day business of the association.

3.       A commercial Crime with CNA Insurance in the amount of $100,000 is purchased which provides protection for the Association’s assets in the event of dishonest acts.

4.       Cincinnati Insurance Company also provides excess liability protection in the amount of $5,000,000.  This policy extends the liability coverage for claims arising because of an occurrence on the common premises of the Association. 

CLAIMS REPORTING PROCEDURES

Should you experience a loss or have knowledge of a loss the following steps should be taken:

                1.       Call the River Woods office with all information at 952-894-4368, to report the claim.

2.       Immediately call Jill Samide (952.707.8256), Claims Representative, at Kraus-Anderson Insurance.

2.       Kraus-Anderson Insurance will submit all necessary information to the insurance carrier(s) who will assign an adjuster to investigate the claim and make a loss settlement.

3.       The association office will be able to help you with the selection of a contractor.

4.       Communication is of the utmost importance!  Therefore, in the event of a problem or a breakdown of communications, do not hesitate to contact the agency Claims Representative, Jill Samide (952.707.8256) or the agency Claims Manager, Deb Mueller (952.707.8208) with issues or questions.

MORTGAGE CHANGES

If, at any time in the future, you should have reason to change your mortgage company, pay off your mortgage or receive a request from your mortgage company for a Certificate of Insurance, please contact us at 952.707.8200, and ask to speak to our Certificate Coordinator.  If you supplied us with the name and address of your current mortgagee, then we have already sent them a copy of the Certificate of Insurance.

KRAUS-ANDERSON INSURANCE

 

Kraus-Anderson Insurance is a full-service independent insurance agency which has been located in Burnsville for over 

________________________________________________________________

THE VILLAGER - September 2020

334 River Woods Lane, Burnsville, MN 55044

PH: 952-894-4368    FX: 952-808-6900 Email: river_woods@comcast.net

Office Hours Mon. – Thurs. 9:00am-4:00pm Friday 9:00am-12:00pm

Reminder the office is closed from 9/4-9/8/2020 for the Holiday.

 

 INSURANCE - IMPORTANT REMINDER! Bills have been sent from Kraus Anderson to all homeowners and mortgage companies of those of you that are not escrowed with the Association. It does not matter if your insurance is escrowed with your mortgage company or not, it is still the owner’s responsibility to ensure that this is paid on time from you or the bank. Owners also must verify with their mortgage companies that payment was made out to and sent to Kraus Anderson. Late fees will begin September 16th and all accounts not paid will be turned over to Legal on October 1st, please don’t let it get to that point! Follow up on this until KA tells you they received the check. Owners that escrow with River Woods will get their statement the week of September 7th.  The balance for 2020-2210 insurance policy is due in full, you cannot make payments! Trying to set up an escrow payment now for the balance due is not an option. You can however talk with the office about setting up an escrow for insurance due September 2021. If you did not receive the bill from Kraus Anderson please call Elysia @ 952-707-8220.

Pool Hours: New Pool hours have been set, beginning Monday, August 24th. Monday through Sunday hours will be 11:00 am to 7:00 pm, closed for cleaning & sanitizing at 2:00 & 5:00. The pool will close for the season on Labor Day, Monday, September 7th at 6:00 pm.

House and Garage Lights: The lights are available at the office for purchase. The cost is $49.00 uninstalled and $55.00 installed. Please contact the office if you would like to purchase. You cannot use any other replacement light on your outside lighting.

Plantings: As noted in last month’s Villager: Any perennial plantings; shrubs, trees, etc. must be approved through the Association. Please do not purchase these items until you have received approval. The ‘etc.’ would also include items placed on common grounds such as; bird feeders, planters, rock gardens, solar landscape lighting, If they impede; mowing, blowing, trimming, any grounds work, they will be removed and the Association will not be responsible for any damage to any items. Also, there is underground pole lighting running all throughout the Association, owners adding decorations and plantings have damaged and broken these lines which are very difficult to find and repair, thus another reason for requiring approval.

 Sanitation: The garbage and recycling are contracted through the Association. The contract is specific for container sizes and number of containers; one garbage container and one recycling container per unit, provided as per the contract by Aspen. The only reason containers should be swapped out is if they are damaged. Contact the office if you have a damaged container that needs to be replaced. If you have extra garbage/recycling or other materials that are not allowed or do not fit in the containers provided you are to contact Aspen at 612-884-8000 to make arrangements for pick up and payment, the Association does not pay for these. For any other needs regarding sanitation, contact the office before calling Aspen.

Crows: You may have noticed a large presence of crows in the Association this summer. They are scavenging the bumper crop of acorns. The Association can not relocate them or kill them, as has been requested. You may sweep the acorns off your area to help, and PLEASE be sure to keep the lids closed on your garbage containers as the crows are not shy about helping themselves and making a mess, this only attracts them! DO NOT FEED THE WILDLIFE, this also attracts the crows.

Wasps/Hornets/Bees:  Wasps, hornets and bees are also very abundant at this time. The Association is limited with what we can do. We will try once or twice to ‘dust’ with a power that we are certified for and remove the nest if possible. If it is more invasive than what we can do, or if the nest is inside of your siding, you will have to call a professional to eradicate the problem.  

 Paint: If you are holding on to unused paint, please contact the office for a pickup or drop it off to the office. There are others waiting if you have any left. There will not be another large paint order done at this late time in the season. As

the weather turns cold the office will not take back frozen paint containers.

Owners who Sell: When an owner sells their unit, the buyers are required by law to receive a Resale Disclosure Packet provided by the Association. The cost for that packet is $325.00 and it is paid for by the sellers at the closing. This packet should be requested prior to listing your unit for sale, by the seller’s agent via email.

ACH - Auto Fee Payments: Reminder that automatic fee payments are available and free – please contact the office for the form or go to the website for the form. Must be into the office no later than the 20th of the month for the following month.

Parking/Towing:  Once again we have abuse in some areas: For those of you abusing any part of this rule, you may be towed without notice. This is the information you need to know.

Ø  The only place a resident may park is in the garage or in front of the garage. Guests may park in residence driveway or guest parking.

Ø  At no time may a vehicle be parked anywhere else.  This includes anywhere along the driving lane or grass. At no time may a logo/work vehicle be parked in River Woods, unless working at a specific unit for the day.  This is any vehicle with business information/advertisement on it.

Ø  No boats, trailers, campers or recreational vehicles may be parked in River Woods. You may get temporary approval for overnight loading/unloading, along with prepping it for the season. This must be approved in advance by the office. In advance means before Friday. 

Mailboxes: If you lose your key, or it no longer works you must contact the Burnsville Post Office at 952-890-2274. They will re-key the box for a charge. The Association does not re-key boxes and will only have a key for your box if you provided it to the office for backup if yours in lost.

Water Reimbursements: There are times when grounds crews and contractors working in the Association will need access to water, which means utilizing outside faucets from homes. There simply isn’t always time for the owners to be contacted at the time of or prior to this usage. All owners should be aware of the Association’s water reimbursement program. It was most recently outlined in the April 2020 issue of The Villager which states;

 

Water Reimbursement Plan: This is what you will need to do - copy your bills from this January to October, reimbursements will be decided depending on when there is a need to water and when the rainy season is. Submit the copies of your bills (all at the same time) this fall (Nov/Dec), and you will be reimbursed for the water usage over your normal usage from the winter. The reimbursement checks are dispersed in December. The Association will no longer pay out previous year reimbursements; you may only submit reimbursement requests for current fiscal year. After December 31st, bills will no longer be accepted for reimbursement for the previous fiscal year.


Solicitations: Solicitors are required to have a permit from the City of Burnsville, with a few exceptions.  The link is posted for you to review the ordinance at http://burnsvillemn.gov/1047/Solicitors-Peddlers-Merchants-Vendors. You may also print off a ‘No Solicitation’ placard from the City to place in your door or window at http://burnsvillemn.gov/documentcenter/view/7962.

Summer Reading: Author, Janet Graber is a former RW homeowner of many years!  She has recently released her new book; The Sting of Love. Janet is featured in a SunThisWeek article that can be found at the following link:

https://www.hometownsource.com/sun_thisweek/free/questions-about-war-inspire-new-book-by-apple-valley-resident/article_47fcdfb6-dce8-11ea-9051-4ffbbbd8b42f.html. You may preview Janet’s latest work and order ‘The Sting of Love’ through her website link at https://janetgraber.com/. Additional books for young readers may also be found on the website. Congratulations Janet!!

 

Have a wonderful Labor Day Weekend!!

 

___________________________________________________________________________________________

THE VILLAGER 

AUGUST 2020

TOWNHOUSE VILLAGES AT RIVER WOODS HOA

334 River Woods Lane, Burnsville MN 55337 * PHONE 952-894-4368 * FAX 952-808-6900

Email: river_woods@comcast.net  * Office Hours: Mon-Thurs 8:30-4:00 & Friday 8:30-12:00

www.myriverwoods.org

 Insurance: The Board of Directors will be approving a master insurance program in August. Have you budgeted for your insurance? Is your insurance escrowed? Does Kraus Anderson have your current mortgage information for any escrowed accounts? Verification forms have been sent from Kraus Anderson to all current owners, for completion and return. Billings will go out in August and are due in September. If you DO have your insurance escrowed through your mortgage company, it is YOUR responsibility to follow up with your bank until it is paid to Kraus Anderson. I know this is not an easy process, but you are the only one who can ensure it is completed. Verify with KA (Elysia 952-707-8220), to be sure the check was received. Anyone who escrows insurance through the office will receive a statement at the end of August.  At present we are still waiting for the 2020-2021 annual renewal information.

Late Fees: Owners will be charged late fees starting September 2020. Be sure you pay on the 9th or before to avoid late fees.

Pool Rules: COVID-19 rules are still in place for the pool. There is NO GLASS allowed in the pool area, all bags are being checked, due to two recent incidents. One resulted in the closure of the pool, draining and refilling prior to the July 4th weekend. If you refuse to have your bag checked, you will not be allowed entrance into the pool. ANY incident involving broken glass at the pool will result in a fine of $5,000.00

Architectural Requests: All ACC requests for the month are due into the office by the date scheduled on the on-line calendar. Please remember all changes to the outside of your unit need an ACC request submitted and approved by the committee BEFORE work is STARTED. Call the office for more information or go online for all forms and replacement specification guidelines. They can also be found on the website.

Maintenance Requests: Are you familiar with what the Maintenance Request is and how it works? Please review the April 2020 Villager for clarification and to plan for next year.

Paint: Please return any unused paint you have sitting around; others may be waiting! Paint that is left for the winter and or frozen will not be accepted back and will be the owner’s responsibility for disposal.

 

Parking/Towing:  Once again we have abuse in some areas. For those of you abusing any part of this rule, you will be towed without notice. This is the information you need to know.

Ø  The only place a resident may park is in the garage or in front of the garage door. Guests may park in residence driveway or guest parking. If signs have been stolen – the rules still apply.

Ø  At no time may a vehicle be parked anywhere else.  This includes anywhere along the driving lane or on grass. At no time may a logo/work vehicle be parked in River Woods, unless working at a specific unit.  This is any vehicle with business information/advertisement on it.

Ø  No boats, trailers, campers or recreational vehicles may be parked in River Woods. You may get temporary approval for overnight loading/unloading, along with prepping it for the season. This must be approved in advance by the office. In advance means before Friday.

 

Garbage/Recycling Reminder: The scheduled timeline; Aspen can service the Association anytime between the hours of 6:00 am and 6:00 pm. Your bins should be out no later than 6:00 am on the day of service and returned to your garage on the day of service after collection. Containers that are left out will receive a $25.00 fee. Please email the office if your pickup has not occurred after 6 pm.

 

Wildlife Reminder: Please do not dump scrap food in or around grounds.  With the abundance of wildlife in River Woods it is just asking for trouble.  Also, keep in mind food left on grills after cooking draws wildlife to the units, as well as grease pans that are full. It is always a good idea to clean and put away grills after each use. Birdfeeders are allowed and excluded from the guidelines of not feeding the ‘wildlife’.

Stop Signs and Speed Limits: Stop signs and speed limits in the Association are in place for a reason. There have been very near miss incidents with residents as well as witnessed and personally experienced by staff.

Planting: Any perennial plantings; shrubs, trees, etc. must be approved through the Association. Please do not purchase these items until you have received approval. 

Ground Report:  It is HOT and all the grass is thirsty – please water in-between rains - to save your investment!  Also, the crew has reported AC units plugged up with cotton – please spray off the outside of the units to clean it up, this will extend the life of the AC.

Included at the request of a River Woods Resident: Primary Election Day Set For August 11, 2020. As residents you may vote in the 2020 Primary election on Tuesday, August 2020 either in person at the Burnsville Precinct 10 polling place located in Mary, Mother of the Church on Cliff Road, or by absentee ballot. Information on how to obtain an Absentee Ballot is available from the Burnsville Clerk’s office, 952-895-4490 or www.burnsvillemn.gov/elections or from the Minnesota Secretary of State; www.mnvotes.org

____________________________________________________________________________________________________________

The Villager -July 2020

Townhouse Villages at River Woods HOA, 334 River Woods Lane, Burnsville, MN 55337

PH 952-894-4368/Fx 952-808-6900 Email: river_woods@comcast.net

Office Hours: Mon-Thurs 8:30-4 & Friday 9:00-12

 

Pool:  The COVID guidelines continue as set in place at the pool opening in June, thank you to everyone for your understanding, cooperation and patience. Please continue to watch the Association’s website for any changes to the current guidelines. The original pool rules STILL apply. If violated, owners may be suspended from access to the pool. If owners allow someone else to check in under their name the unit will be suspended from pool privileges for the rest of the season.

 

Maintenance Requests: Requested maintenance projects will be completed June-October. We will do our best to get them done pending weather. All requests are in the process of review and some have been completed and those owners have been notified.

 

Architectural Requests: YOU MUST submit your request for ANY work on the outside of the unit to the office prior to starting any work. Your request must be submitted on an Architectural Request Form (ACC Request) found on the Association’s website, under ‘Replacement Specifications’.  It could take 30 days for the committee to review the request so please plan accordingly. Nothing can be done on the roof without prior approval. No satellite dish installation is allowed on the roof. Once a building has a new roof any installed dishes will be removed, and the owner will be charged with re-roofing back to the original.

 

Fireworks: The Association is aware of illegal fireworks being set off on the property. It is a huge concern with River Woods being a densely populated area surrounded by trees and built in the 1970’s. Illegal fireworks are also in violation with the Associations Master Insurance Policy. The following fireworks are illegal and are not allowed in River Woods (not limited to only these); anything that flies or explodes such as firecrackers, bottle rockets, missiles, Roman candles, mortars, shells, etc. The only legal fireworks are sparklers, cones and small tubes that emit sparks, snakes and party poppers. Owners are advised to call police immediate to enforce fireworks restrictions. River Woods will not allow even legal fireworks after 10pm. Owners are advised to call the police if any activity is going on. The City of Burnsville’s noise ordinance guidelines also apply.

 

Owners Without Email: The following units do not have an email on file – 24, 27, 42, 71, 104, 132, 153, 181, 201, 204, 212, 224, 231, 306, 316, 323.  Moving forward - Owners who do not have an email on file with the Association will only receive communications via postal mail, there will no longer be any postings from the office, regarding immediate notifications, hand delivered, taped to units. This may result in non-email owners receiving the notifications in an untimely manner after a timeline has passed. Unfortunately, we simply do not have the resources to continue these hand-delivered postings. We will encourage owners who do not have or want email to partner with a neighbor who does receive River Woods communications via email.

 

Parking In River Woods: Residential parking is permitted in garages only. Up to two vehicles (for a double garage) may be parked in front of the garage door depending on location of the unit and what space provides and one vehicle for a one car garage. Additional parking spaces are provided for guest parking only.  Car maintenance on HOA property is not permitted.  No business or recreational vehicles ie; campers, boats, trailers etc. allowed on grounds. No vehicles with expired tabs or missing plates allowed. Vehicles must be operable. Immediate towing may take place if any parking rules are violated. NO PARKING ON GRASS/WALKS/FIRE LANES OR BLOCKING ANOTHER UNITS. No parking allowed in guest parking areas.  Parking Restrictions Violations Procedure: Special areas have been set-aside for Guest Parking! The use of these areas by the Homeowners or residents to park Vans, Campers, Boats, Trailers, Business Vehicles, Cars or the like is not permitted.  All vehicles parked on Common Property (including roadways, vegetated areas, driving lanes, or on driveways belonging to Common Property) are subject to the following:

 

1.        Vehicles in violation will be tagged or towed by the office/grounds staff, towing company, the A.C.C., the Maintenance Committee, or by an Association Employee.  Some violations are immediate towing – such as parking in a fire lane, common driving lane, on grass or grounds, blocking another driveway and a homeowner parked in guest parking. Two cars may park in front of a two car garage and one car in front of a one car garage as long as the driving lane is not impeded more than the allotted amount will be towed immediately. Vehicles with expired tabs or inoperable are subject to immediate towing also.

2.        If the tagged vehicle has not been moved within 12 hours, or if the vehicle returns any time after being tagged, it will be subject to being towed away at owner’s expense with no further notification.
If removal of the vehicle by the Association’s Agent is interfered with, the resident will be liable for costs incurred.
Vehicles parked in roadways of driving lanes and or causing an obstruction during periods of snow removal and or Grounds Maintenance may be towed away without notice at owner’s expense. Guest parking areas should be cleared of vehicles after a snowfall so the crew has places to push the snow.

3.        No Vehicle maintenance, repair, or refinishing is allowed anywhere in the River Woods HOA including owners garage.

***Any exception needed of any of these rules must get prior office approval!!***

 

Night to Unite: Has been tentatively postponed until Tuesday, October 6, 2020 by the City, we will follow their guidelines. We have had two volunteers for the Night to Unite Committee, plans will depend on number of volunteers and the COVID restrictions.

 

Emails/Phone calls: If you leave a voice mail message at the River Woods office and request a return call, please leave a unit number, and call back number. Please be sure your unit number is on all email correspondence.

 

Painting/Power Washing: The painting contractor started earlier than usual and were put on hold until mid June. They are currently working on the units in the paint cycle. If you have received a posting from the contractor, know it is weather permitting. If you have any questions or concerns, contact the office.

 

Plants: If you requested hostas and daylilies these will be dropped at your door as they are requested. Remember to ask 7-10 days before you want them.

 

Materials:  Materials (such as dirt/rock/edging) will be distributed throughout the summer based on requests, what is needed and/or who is doing the work. There has been great success with our partnership plan. This plan has the Association providing materials and education and the homeowner assisting in labor and upkeep. A walk around the Association can attest to the success of this program.

 

Paint Return: Please return paint as soon as your projects are completed. Someone else may be waiting for it. Let the office know and we’re happy to pick it up.

 

Garbage/Recycling Update: The fine for ‘contaminate’ items in recycling containers is $5.00 per container, per incident. That cost will be passed back to the unit owners who’s recycling containers are ‘contaminated’ with non-recycling material. It’s very easy to remember – NO PLASTIC BAGS IN RECYCLING BINS!! “When in doubt, throw it out” is Aspens suggestion. Plastic bags may be recycled in other ways, Cub Foods and other retailers were accepting plastic bags for recycling pre-COVID, you can check with them if they are continuing that practice.

 

Packages: The office does not accept packages for unit owners. If a delivery service tries to drop them at the office, they will be refused. Also, please do not have your packages directly addressed to the River Woods office. We cannot be responsible for your deliveries.

 

Please Do Not Feed Wildlife: DO NOT feed the wildlife! The Association does not allow for food scraps to be thrown in woods or on common property, this includes feeding geese in the pond or from decks.  The DNR has asked us to post this and to let them know if any resident is not following this no feed rule! Please note, the exception would be bird feeders – they are allowed.  Residents will be fined $25 per incident.

 

Garage Door Maintenance: Owners be aware of your garage door maintenance. There is a procedure you should do yearly. This maintenance includes releasing your tension pulley. Pull the door up and down a few times. If it is difficult to pull up and down, you should call a professional to do maintenance and adjust springs.

 

Foundation: Many owners are having crumbling foundation issues. The association is not responsible for the foundation. You should not prolong looking into issues as the problem will only get worse.

 

Thank you for your support! We have received many emails, phone calls and treats expressing kudos to the Grounds Crew for a job well done, it is greatly appreciated!  Managing an association of this size takes an enormous amount collaboration on everyone’s part, not even factoring in how it is all affected by the weather.

 

Emergency? What to do: In case of an emergency at your home there are a few helpful hints to help guide you.

·         Fire – call 911 then email the River Woods email: river_woods@comcast.net as soon as possible.

·         Flood/water intrusion email: river_woods@comcast.net and contact your HO6 carrier.

·         Storm damage that has caused major structural problems/intrusion - email: river_woods@comcast.net and call your HO6 carrier.

·         Roof leak (major) - email: river _woods@comcast.net

River Woods email is monitored nights and weekends for emergency situations however not overnight hours.

Non-emergency directives:

·         No electricity – call your electrical provider

·         Roof Leaks – Email and leave message with details including name, unit number and telephone number

·         No gas – call your provider

·         Gas smell – leave home and call 911

·         No water – call your city provider

·         Minor storm damage: siding blew off or shingle damage – Email the office

·         Sewer back up – call plumber of choice – association jets the lines every other year. If it is a building back up email the office. The association uses Drain Pro

·         Noise issues with neighbors (dogs. People, cars, and equipment) call police

·         Pest control (this includes ants, mice, box elders, bats, squirrels and all other pests) – call an exterminator of choice it is the owner’s cost.

·         Vehicle blocking accesses to your unit – call police.

·         Guest parking issues – email the office.

 

Happy Independence Day!!

 

 ____________________________________________________________

The Villager - June 2020

Townhouse Villages at River Woods HOA

334 River Woods Lane, Burnsville, MN 55337

PH 952-894-4368 / FAX 952-808-6900 / Email Address:   river_woods@comcast.net

 General Manager’s Corner: 

The Annual meeting will be scheduled as soon as Governors orders allow us to do so.

 Office Hours: The office is still closed for in person visits at this time, we continue to staff the office from 8:30 am to 4:00 pm Monday – Thursday and 8:30 am to Noon on Friday. You may continue to contact us via phone or email or call for an appointment.

 Pool Opening:  Due to the current Governor's orders the pool will not be open until further notice. We are classified with the State of Minnesota Health Department as a public pool.  Once open, if allowed, it will look vastly different and limitations will be set. We would expect to be able to give an update by June 15th. Please note the following:

  • Pools will remain closed until at least mid-June.  Although restrictions are beginning to be lifted, restrictions on use of certain recreational facilities such as swimming pools have not been lifted and we are seeking additional guidance from the State of Minnesota on pools. 

 Maintenance Request Forms: Thank you to all of you who completed your Maintenance Request forms and turned them in by the due date. All received forms will be reviewed mid-June. The budget and needs will be analyzed, and we will try to fit in every request that we can. We apologize in advance as it is apparent there will not be enough funds to cover every project request. All owners who made requests will be emailed a response by July 8th unless the request has been completed.  Please remember if we do not have your email, we will not contact you. It is your responsibility to follow up with the office in July. Thank you for your understanding of the process and your patience for the planning.  We will not be accepting anymore requests for the 2020 season.

 Renter Roommate Forms Past Due: There are units that have not complied with the renter/roommate regulations. The forms were due many months ago. Please go to the website to print and fill out your info for your unit. Fines will be applied June 15th.

Requests: Summer is in the air and a lot of homeowners are starting projects!  Please remember the crew cannot provide on demand services as they stay on a schedule with the work that is required to be completed. Here is a refresher on the procedures for summer requests:

Paint:  You may submit your request by paper, phone or email. We have many containers donated for use at this time. The office needs to know if you want - either trim or house color - as well as the quantity needed (what is the project?). These requests will be dropped at your door within a week beginning June 3rd. 

Seed: Grass Seed will be NOT BE handled in the same way as previous years.  Put in your request via email, your unit number and the type of seed you are requesting (i.e. sun, shade or mix) must be on the request. Seed will then be dropped back at your door. The dirt must be loosened up for the seed to germinate.  A pre-emergent will be applied to the ground so if new dirt is not added the seed will not germinate. All areas seeded must be staked off with stakes and twine by owner.

Special Yard Requests: The association cannot provide individual services for each unit. All units will be handled the same. Items like do not mow – use this type of mower – don’t spray – no blowing - are items we are referring to and will no longer be honored.

**Once again service requests are not on the spot; please allow a week for your request to be filled if materials are on site.

 Pedestrian Awareness: We have had many requests from owners asking to remind ALL drivers to please slow down. There is an excessiveness of speed throughout the Association, on roads and in drive lanes. With so many more activities bringing every one outside, please, please watch your speed and remind your guests to slow down when driving through the Association.

 Brick Fireplaces: These need maintenance and part replacement(s) as does anything else on your unit. Please call a professional to handle these repairs and maintenance. Be sure they are redoing the flash guard around the chimney base if you have one of these units.

 Fire pits/Grills: BE AWARE – The only approved fires in River Woods are self-contained units with covers and sides. These must be 25ft away from anything including building and woods. Only GAS grills are allowed on decks!

Garbage Cans: Friendly reminder - please bring in garbage cans on Wednesday evening after trash/recycling has been collected. Garbage cans must be in the garage and cannot be left outside. If the cans are still out on Thursday a $25 fine will be added to your account.

 Garage doors are to be closed at all times when garage is not in use: All homeowner vehicles must be either in the garage and/or a maximum of two vehicles may be parked directly in front of garage (a one car garage may have one vehicle outside). There is no car maintenance allowed in River Woods in any location.

 Parking Reminder: No boats, trailers, campers, recreation vehicles or business vehicles may be parked in River Woods at any time.  These must be kept in your garage or at a storage location. Please remember Guest Parking is for short term guests only.

 June 21st  - Happy Father’s Day to all you fathers out there – you deserve a great day!!!

__________________________________________________________________________________________________


The Villager – May 2020

Townhouse Villages at River Woods HOA – 334 River Woods Lane, Burnsville, MN 55337

                                *PH 952-894-4368 * Email Address: river_woods@comcast.net * Fax 952-808-6900                                   May Office Hrs:  M-TH 9:00-4:00 Friday 9:00-12:00 


Be Well Be Safe: Everyone is under a great deal of stress in these unprecedented times. We ask for calm, clear, actions and thinking under these circumstances. Please be sure to contact the office if you need any assistance. We have many volunteers who’ve contacted us to support those in need.           

 Spring Walkthroughs and PaintingAll spring walk through notices will be completed and mailed to homeowners upon completion. Please understand this is to maintain property values for ALL River Woods homeowners.  No one is being singled out and the office will work with all reasonable timelines.  Timely painting of all units is important; repairs need to be made before the painter can start. Painting should begin in May pending weather and completion of repairs. Additionally, power washing may bring out additional areas of repairs that will be needed such as uncovering additional delamination of wood. These areas may not be listed on walkthroughs. If you see blue tape on your unit a repair or replacement is needed. Do not remove the tape until repair is done.

 Vinyl Units - Power Washing: This is the second year the vinyl units within the paint cycle will be power washed. Units receiving this service will be receiving a posting notice similar to the paint letter posting. Please pay attention to the instructions. Water access from the exterior faucet is required and therefore must be operable. All units that are on the paint cycle will be power washed in May to prep for the painting that will begin in June.

 Paint/Stain Requests: The office will distribute paint to owners beginning of June pending weather. Wood really needs to dry out from the winter and spring snows. Paint/Stain is not issued on demand. Plan for weekend projects, allow a one-week turnaround for requests.

 Hoses and Sprinklers: The office will provide you with hoses and sprinklers for the watering season. Just email the office and let us know your unit number and what you are requesting – two sizes of hoses are available 100ft and 50ft – let us know what will work best for you and if you need a sprinkler with the hose.

Grounds Maintenance Requests: The due date for these requests is May 15th, after this date no more will be honored for review in 2020.

 Association Fees/Legal UpdateMonthly Association Fees are $313.00.  Association fee payments are due on the first of the month. Any account not paid by the 9th of the month will be assessed a late fee in the amount of $10.00 on the 10th. There is an additional $10.00 assessment if not paid by the 19th the late fee is entered on the 20th of the month. These late fees are suspended for April and May – you may make your payment anytime in the month May and not receive a late fee. If you need assistance with a payment plan, please call the office before your account is turned over to legal in order to avoid legal fees.

 Homeowner Correspondence:  With changing COVID-19 information, the fastest way for the Association to get information to owners is via email. If we do not already have your email, please call the office with your email address. If you do not have an email address you will want to sign up for one or connect with a River Woods neighbor or friend who is an email subscriber who can share updates. It is important for us to have this so we can alert you of emergencies and or changes within the Association in an expedited manner. When possible, we do post notices on units to homeowners that do not have emails, however that is not always feasible depending upon timelines of the information going out to owners.

Architectural Control ReminderAny additions or changes of any kind to the outside of the units, needs prior approval. Please fill out the Architectural form and submit to the office for approval. You may obtain the Architectural form from the office or the website.  It could take up to 30 days for response of request to be approved or denied so please plan to get these in the office in advance.

Pool Opening:  The goal is for the pool to open the weekend of Memorial Day 5/23/20 pending weather. Please refer to the Governors orders and the website for more information.

 Guest Parking:  There is no parking allowed in River Woods for non-residents who are vacationing. Please do not have your friends and family members use River Woods as vacation parking spot. We do not have enough guest parking spots to accommodate that.

 City News:

  • For any City events please refer to the City of Burnsville website at http://www.ci.burnsville.mn.us/. Due to COVID-19 many events have been cancelled or postponed. You will want to reference the website calendar for any events.

 

Have a Safe, Healthy Memorial Holiday Weekend!


_________________________________________________________________________________________________

The Villager – April 2020  

Townhouse Villages at River Woods HOA

334 River Woods Lane, Burnsville, MN 55337

    Office Hours: Mon – Thurs 9:00-4:00 & Fri 9:00 – 12:00

PH 952-894-4368 FX 952-808-6900     Email Address:  river_woods@comcast.net 

 

A Changing Time in America is Upon Us: Please, let’s all try to work together as times will be difficult for all. The office is still only open by appointment only until further notice. Office times may change on short notice depending upon a necessary situation; therefore, email is our main form of communication. Feel free to call the office for any non-emergency discussions. Should you be directed to leave a voice mail, your call will be returned as soon as we are able. Email for ALL emergency situations. Please be sure that if you have an emergency on nights and weekends you email the office for help and include; your Name, unit address and contact number.

 

Monthly Association Dues:  As of November 1st, 2019, River Woods monthly association fees are $313.00. Please contact the office to review any issues regarding payment of your monthly association fees. If you pay via ACH through the River Woods office, any changes must be made prior to the 20th of the month, for the change to be processed for the following next month.

Owners who pay via ACH, PayLease (Zego), personal, cashier, bank checks or money orders do not need to verify with the office that that payment has been received. Communication is only required by owners who pay via cash.

 

Acceptable Flushable Items: The ONLY paper product that should be flushed in toilets is toilet paper. PLEASE, PLEASE, do not flush; flushable wipes, biodegradable wipes, baby wipes, Kleenex, paper towels, etc. Any owner responsible for a blockage will be billed for any repairs!!

 

Crew Members in The Field: Please do not stop and make requests to the crew workers on the grounds. They all have jobs to perform and cannot stop for owners’ requests. If you have any questions, requests or messages, contact the office.

 

Social Distancing: The office is not responsible for monitoring/enforcing social distancing at the sport court or other gathering areas in the Association. Owners need to take responsibility for their own behaviors and families. River Woods crew members will practice social distancing when possible. Please know, they are family members who live together outside of work, so they are together daily, not just in their work environment.

 

ATTENTION PET OWNERS: Grounds work has begun; the dog defecation is alarming. Each unit that has an issue will be tagged (a “hang tag” on the door) and fined according to the 2017 Pet Policy revision, each time there is an issue. The fines escalate up to $500 and then you will not be able to have a pet because you are not following the rules and statutes. If you own a pet, you must follow the rules of River Woods and City ordinances. If an animal is unattended / off their leash or incessantly barking - call Animal Control (952-894-3647).  Animal Control will then follow up with the complaint, and additional fines may be imposed. If Animal Control is called due to defecation issues, this ordinance WILL be enforced by Animal Control. Lastly, please be mindful of your surroundings when walking your animals and please remember no owner appreciates the gift of poo being left on the common grounds!

 

Courtyards: For those unit owners with courtyards, this is your property. You own it and are responsible for the maintenance work needed, as well as the costs.  We offer free services for grounds maintenance upkeep. If you would like to sign up for courtyard maintenance, please return the form in order to be included in spring cleanup. If you have signed up previously YOU MUST DO IT AGAIN! You can find the form with this Villager (those that are mailed)  or on the website; www.myriverwoods.org, select ‘Replacement Specifications’ and the courtyard form is the fourth down from the top (for those that are emailed).

 

Spring Walkthrough: The time is here for the Spring Walk through to begin, once the grounds are dried off enough. When feedback is provided to homeowners, please DO NOT take this personally!  It is simply an assessment of the items that need attention, which are the homeowners’ responsibility.  Make a written plan to accomplish the items that need repair and replacement, as noted in your unit inspection.  Turn this plan into the office; it should include a timeline for completion. You may email the plan or drop it in the drop box outside of the office. Any unit on the painting cycle will need to have repairs completed within 30 days of notice.

We have had feedback regarding units needing repairs.  Everyone’s home values are affected by a homeowner letting their unit fall to disrepair.  Neighbors are not happy that they must look at a “falling apart” unit.  The repairs of some units have been put off for lack of funds.  These repairs cannot wait any longer.  If you can not afford to do the repairs, please investigate county funding (see contact listed below). Items that have been listed for several years need to be addressed with a timeline for completion.  This timeline must be communicated to the office. Thank you in advance for your cooperation in this very important matter. The Board will focus on units that have been needing attention for several years and will continue with all means necessary to get the units in good exterior condition.

 

County Funding: Please call the Housing Rehab Coordinator @ 651-675-4400 for more information on the HRA loan through CDA, or visit the website @ http://www.dakotacda.org/homeowners.htm.

 

 

Night to Unite: We have suspended moving forward with any planning for the Night to Unite event pending further updates from the powers that be. We have had a few owners interested in being on the committee and we will keep you all posted.

 

Architectural Requests: An Architectural Request is a request for any change to the exterior of the building (does not include grounds requests – as they are submitted on Maintenance Request Forms).  Approval must be obtained by filling out the request form which can be found on the River Woods website at www.myriverwoods.org under the ‘Replacement Specifications’ tab. These need to be turned in by the 5th of each month to be approved at the Architectural Meeting (scheduled sometime in that month).  You will receive notification with approval or denial, after the meeting.  There are specification guidelines to be used when doing any replacement items. If you do not follow them, the request will be denied.  Specifications and forms for all replacement items can be obtained from the office and are now listed on the website under the Replacement Specifications tab. Changes made without approval will need to be corrected at the homeowner’s expense.

 

Grounds Maintenance Requests: These are items related to the common grounds only. This includes dirt, seed, landscaping, retaining walls, sod, sidewalks, etc.  The request should be put on a Maintenance Request Form; see form below or included in mailing.  This must be filled out completely.  The plan should include the work the homeowner is willing to do in the project, materials needed, and a drawing if needed.   Many areas have been improved upon several times but have not had proper upkeep.  The association now takes a position of ownership in the grounds. You must take part in the solution and maintenance of the area. The knowledge, materials and equipment are handled by the office.                         

The requests are looked at with many variables; how many times has this been redone, was it taken care of, is there a permanent solution to the problem, cost, priority compared to the whole association and more. This year all requests are required to be in the HOA office by May 15, 2020 All will be evaluated, funds analyzed, and e-mail responses sent out on projects we can do this year sometime in June. Forms and Specs are available on-line at www.myriverwoods.org in the “Association Documents” area.  These forms are also available to pick up at the office upon request.

 

Painting: The units to be painted this year (262-317) must have the repairs done immediately, so painting may begin. Repairs will be noted on your walk-through assessment. Your unit will not be painted if repairs are not completed. The Board will then have the unit repaired and assess the cost to the owner.

 

Paint: The office keeps paint for touch ups at the Maintenance Garage. Stain for decks is also available. We will have our paint order in May. No paint will be given until after May 25th pending weather. Wood needs to dry out over spring for the paint to adhere. You may send an email or drop off a note requesting to be added to the paint drop off list. This request must include name, unit, what is being painted, quantity and color (trim, deck railing, house, stain).  Once the paint ordered is received, it will be dropped at your units’ front door.

 

Water Reimbursement Plan: This is what you will need to do - copy your bills from this January to October, reimbursements will be decided depending on when there is a need to water and when the rainy season is. Submit the copies of your bills (all at the same time) this fall (Nov/Dec), and you will be reimbursed for the water usage over your normal usage from the winter. The reimbursement checks are dispersed in December. The association will no longer pay out previous year reimbursements; you may only submit reimbursement requests for current fiscal year. After December 15th, bills will no longer be accepted for reimbursement for the year.

 

Seed: Grass Seed will be NOT BE handled in the same way as previous years.  Put in your request via email, your unit number and the type of seed you are requesting (i.e. sun, shade or mix) must be on the request. Seed will then be dropped back at your door after cleanup.  You must apply fresh dirt prior to seeding.  Please note that this will promote additional weeds. Area must be roughed up with a rake then seed laid and stay moist for 21 days. It is imperative areas are sectioned off with twine and stakes.  Seed will be available in April, however there is a limited time to seed before pre-emergent is put on which then no seed will be given for 12 weeks.

 

We’re wishing everyone stays safe and healthy, from all Office & Grounds Employees.

Happy Easter 


_________________________________________________________________________________________________

The Villager - March 2020

Townhouse Villages at River Woods HOA 334 River Woods Lane, Burnsville, MN 55337

PH 952-894-4368 FX 952-808-6900     Email Address:  river_woods@comcast.net 

Office Hours  Monday through Thursday 9-4 Friday 9/12

 

Fee Reminder

Your monthly association fee ($313.00) is due on the first of the month. If you want to avoid a late fee you must pay on or by the 9th.  A $10 late fee is applied on the 10th and another $10 late fee is applied on the 20th if there is ANY balance on your account. To avoid a late fee your payment must be received by the 9th.

 

Night to Unite

We would like volunteers for a committee; 10 plus people dividing up responsibilities. Those who expressed interest in volunteering, are to send an email to the River Woods office by March 15th, 2020. A committee will be formed and will have the first meeting in April. If there is no interest again, there will be no Night to Unite event.

 

Salt Requests

Reminder: salt is available to owners. Please contact the office via phone or email and we will be happy to deliver salt to your door. Shakers are available if needed (please ask for one) and you set them outside your door and call or email for a refill. If your drive area is slippery call the office for salt to be laid. No one is working on nights and weekends unless there is a snow event so please be sure to help keep your area ice free during these times. *257 When requesting, please leave your unit number and if you have or need a shaker.

 

Fireplace/Chimney Reminder

Have you had your fireplace/chimney checked recently? At all? An accumulation of creosote in the flue is the leading cause of chimney fires. Creosote deposited over a long period becomes highly flammable and it’s often the cause of chimney fires. Creosote removal is vital to your safety.  A professional chimney sweep will carefully and thoroughly scrub the flue including the liner and walls to remove creosote, soot, and other debris and residue from the flue. In addition, it’s necessary to repair or replace defective dampers. Dampers that don’t close properly will allow the outside air to mix with heated air and increase your energy costs. A professional chimney sweep is knowledgeable about building codes, trained to recognize deterioration or venting problems and able to advise you regarding the chimney’s condition. The National Fire Protection Association recommends that chimneys, fireplaces and vents be inspected at least once per year.

 

Important Pet Information

The City of Burnsville has changed their pet policy and no longer requires dogs, cats, ferrets or chickens to be licensed through the City. While a City license is no longer required, all dogs, cats and ferrets over six months old are still required to be vaccinated against rabies. Dogs and cats are also still required to have some form of identification *tags, collars, microchips, etc.) While the licensing policy has changed for the City, and therefore not required by River Woods, River Woods Pet Policy remains the same and you will want to reference that policy for any questions.  Contact Animal Control at 952-894-3647 if you have issues with unrestrained animals in your area or yard. Owners are REQUIRED to pick up pet defecation when the dog defecates and to properly dispose of it. Rain and snow-melt runoff can wash pet droppings into storm drains and ponds. As it decomposes the droppings release bacteria (E. coli, salmonella), parasites (Giardia), and nutrients (phosphorus) into the water supply. There will be no snow removal if there is any defecation not picked up.

 

Garbage Cans

Garbage cans are to be kept in the garage. Containers may be put out the night before (weather exceptions) collection. All cans must be out by 6:00 am the day of pickup and returned inside your garage the same day.  Please be sure to comply for all your neighbors’ enjoyment of the area.  Owners are allowed to only put out what fits in the can; extras must be arranged with hauler and payment made with them. Any issues with waste removal must be handled through the office.

 

Parking Review

Reminder – parking anywhere but your driveway and in the garage is a direct violation of the Declaration and you may be towed without notice. Guest parking is for guests and areas for snow removal and emergency vehicles must be left open. If you have any questions, please call the office.

 

Parents Parking Cars on Street for Bus Pick up or Drop off

We have many parents who drive their child to the bus stop by the pool. There now have been many incidences with cars not being able to *145 see around them to enter main road and not enough room with cars in both directions moving in and out of area. This makes for a hazardous situation. All parents need to either park on the main River Woods Lane city road or walk the children down from the pool area. We simply can not have cars park along side the pool and wait.

 

Roof Replacement

The Association will be continuing roof replacement in March as weather permits. Your unit will be posted in advance when it is time for it to be done. Because of weather we cannot put out a schedule or guess on units and time-frames.

 

Attic Weatherization

We have been helping owners with leaks in their homes over the last few months.  The common issue currently has been the lack of sealing the attic bypasses and insulation not being enough for MN living. Please let the office know if you need an evaluation. We do have one company that has helped many owners in the River Woods Association.

 

Villager Game

Don’t forget - there are two-unit numbers hiding with an * asterisk in this month’s Villager. Find your unit number and call the office to win a Gift Certificate!   (Example - *334)


Revised

Official Rule Change Notification Effective 7/7/17

Townhouse Villages at River Woods HOA

334 River Woods Lane, Burnsville MN 55337

952-894-4368 Email: river_woods@comcast.net

 

*Pet rule revision: New rules and procedures will begin 7/1/2017. This procedure will correspond to the City ordinance already in place.

Pets are not permitted on the common grounds unless leashed and attended. Pet owners should be educated on the City of Burnsville’s pet ordinance. The HOA will enforce Burnsville’s pet restraint/nuisance ordinance. Burnsville Animal Control has been given permission by the HOA Board of Directors to enter River Woods at any time and pick up any pet found running loose or to answer complaints by residents concerning pets. No leashes are to be attached to common grounds or units

All domesticated pets (dogs, cats, and ferrets) over the age of 4 months must be registered with the City. Licenses expire in two calendar years and must be updated with the City. There will be one warning documented in Owners accounts for any pet related incident including, but not limited to; defecation not immediately cleaned up (take plastic baggies with you when walking pets), or an unleashed pet. The fine for the 2nd incident is $25 and the fine(s) increases by $25 for each subsequent violation; example $50, $75, $100, $125 etc. Once a fine has been assessed to your unit you will be required to turn in a copy of your City pet license to the Association office. If you have not registered your pet, the pet is not allowed in River Woods until it has been registered and that documentation is provided to the office. Fines cannot exceed $500.00 in any calendar year or you will be required to remove the pet from Townhouse Villages at River Woods Association.  The two-pet maximum- per unit, will not be changed. All costs associated with the collection and legal action regarding pets, are the responsibility of the unit owner to pay and will be assessed to their unit account. The issues throughout River Woods are very much out of control and many owners are not following the City ordinance or River Woods rules. All owners suffer by stepping in the defecation and the odor that goes with it, it also affects the crew’s ability to properly complete their maintenance in defecated areas. The Board asks all owners help in resolving this issue and report any issues to the River Woods office. Aggressive/vicious animals ie; Pitbull’s, Rottweilers, and many other breeds, which may be a danger to other pets or people, are not allowed. No aggressive pets will be allowed in River Woods. In addition, if at any time your pet bites a person or domesticated animal or causes injury to either, your pet will need to be permanently removed from the Association regardless of any City or Animal Control guidelines.  This rule will be sent to all owners with the Annual Meeting minutes and Newsletter, The Villager, end of June.

 

*City of Burnsville Licensing Amended 8/16/2019 - See attached amended City Release.

 

_____

_______________________________


The Villager - February 2020 

Townhouse Villages at River Woods HOA 334 River Woods Lane, Burnsville, MN 55337 PH 952-894-4368 FX 952-808-6900 

Email: river_woods@comcast.net Office Hours Mon-Thurs. 9-4 and Friday 9-12 


Information Update: Please make sure we have your latest contact information on hand. Phone numbers, emails and emergency contacts need to be updated on a regular basis. Please complete the included form and return it to the River Woods office. Also, spare keys can be kept on hand in the offices secured lock box - for emergencies. We also can keep a copy of your mailbox key for you. Should you lose your mailbox key and we do not have a copy, replacement/re-keying from the post office is the only option, and there is a $40.00 or more fee and you must contact the Burnsville Post Office.

Late Fees: All payments are due by the 9th of each month, payments received after the 9th are late and late fees will be applied. The late fee policy is as follows; $10.00 charged on the 10th of the month, $20.00 charged on the 20th of the month. ANY balance on an account will have a late fee applied. Owners are STILL paying the previous monthly association fee of $299.00. As of November 1, 2019, monthly association fees are $313.00

Salt Requests: If you need salt to put on your sidewalk please email the office and put in a request. Please store the salt inside your garage so that it does not turn to a hard brick. We will be happy to refill your shakers throughout the winter, just set it by your door and call or email that it needs filling and we will take care of that for you. When you leave the message please state whether you have a shaker to fill and your unit number. Detached units have your own courtyard and it is your job to take part in keeping this clean and free of ice. You own this property and we help you if you request. Please see your documents for further explanation. This is Minnesota and it is impossible to find every bit of ice every day. On the weekend the guys are not out unless it snows. The Association does not offer ‘pet friendly’ salt.

Deck and Roof Clearing: Please get approval to clear beforehand- not call and request removal after it is complete. Thank you for your attention to this matter! Please do not clear decks onto drives without prior office approval.

Rental Resolution: All owners should be up-to-date with the Rental Resolution that the Board passed in September of 2018. This Resolution applies to ALL units. If you purchased your unit prior to 7/27/1994 you are grandfathered in and can rent out your unit. Any unit purchased after that date cannot be rented, but you may reside in your unit and have a renter or a roommate. This Resolution applies to all these situations. The full Rental Resolution, and the forms required to be turned into the office can all be found on the Association’s website at www.myriverwoods.org under the ‘Association Documents’ section. Owners not in compliance with this Resolution will be subject to fines and or legal consequences. Please contact the office if you have any questions. We are missing many that we know have roommates – we will be contacting owners in February and then fines begin.

Holiday Decorations: Holiday lighting and decorations should have been removed by now. Please remove all items possible now and turn off all lighting and take down ASAP. This also includes colored light bulbs which are not allowed in fixtures on garage fronts and sides. We will be touring the association starting week of February 3rd for items that should have been removed and assessing the fines, and letters will be sent out in February.*244 If there is a reason you need more time, please email the office.

Garage Lighting: Garage lighting is for safety. No colored light bulbs may be placed in garage fixtures. In addition, settings must be left on ‘Dusk to Dawn’.

ACH: Prefer not to write checks each month? Sign up for ACH and we will withdraw it on the 1st of each month out of your account. Any questions please call the office and we will help you understand the process. You may also escrow your insurance premium for the upcoming year on ACH.

PayLease Online Payment: Effective February 10th owners who use the Association’s online payment system PayLease – through the Association’s website, will see a new look to their login. PayLease is re-branding to Zegos (Powered by PayLease). Nothing else will change for those that use the payment site. Let the office know if you have any issues or questions. Users may receive an email notifying them of the changes.

Free Tax Preparation: Is available through Dakota county. Contact Dakota County Library for questions call 651-450-2900. https://www.co.dakota.mn.us/libraries/Programs/Adults/Pages/tax-help.aspx

AARP Tax-Aide for low-to-moderate income seniors, adults and families.

Burnhaven Library
Thursdays, 10 a.m.–2 p.m.
Feb. 6-April 9

Registration begins January 23rd at 9:00 am

Spots fill quickly. Space is limited

Galaxie Library
Thursdays, 9:00 a.m.–1 p.m.

Feb. 6-April 11 First come, first served. Space is limited

Emergencies in River Woods HOA: If you have a true emergency please email the office on nights and weekends and the email is monitored during non-business hours. Once Kim goes to bed it is not looked at again till morning. If it involves gas, electric or water please notify the utility company emergency number.

Buckthorn: We continue to make progress on removal of buckthorn in our community. *38 If you would like to know more about buckthorn and how it impacts your woods, please refer to information on the City website or the internet.

For Sale: We are moving and have no room for our outdoor furniture—SO you are in luck! Deck Furniture newly recovered by the at Patio Refinishing Furniture in Shakopee: Standard Size Weber Grill w/Propane Tank (perfect for a River Woods Deck), 6 High-Back Chairs, Large Oval Glass-top Table with center glass Lazy Susan, Large Umbrella with storage cover and heavy-weighted Stand, 2 Chaise Lounge Chairs, 2 Small Glass-top Side Tables. ALL OF THIS FOR $420.00 & YOU HAUL by February 13th, located in River Woods. CALL: 952-270-0501

Villager Game: Don’t forget - there are two-unit numbers hiding with *asterisks* in this month’s Villager. Find yours and call the office to win a Gift Certificate!

**Thank you to all of the wonderful residence who brought all kinds of treats and beverages for the crew and office. It was a wonderful holiday season and we are very thankful for the incredibly generous folks we have in this community! **


Return to the River Woods Office.

Homeowner Information                                               

 

Date___________________________________

 

Contact Information

 

Name

 

Unit Number

 

Cell Phone

 

Home Phone

 

Work Phone

 

E-Mail Address

 

E-Mail Address

 

 

In Case of Emergency

 

Garage code or key given to the office?

                Garage code: ___________________________                                                         

 

Cell or Emergency Number (used only in case of emergency):

 

______________________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________________

 

Who has a key to access the unit that can respond quickly?


Name: ____________________________________________________________________________________________________________

 

Cell Phone: _______________________________________________________________________________________________________

 

Alt. Phone: ____________________________________________________________________________________________________________________

 

Special Note

Please notify the office if you are taking trips and/or need someone to monitor the property.

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 


__________________________________________________________________________________


Airport Transportation

www.MSPSUV.com

 

 Where reliability meets the road™


EriX Coach and Car 2019 Suburban LT Limousine  Description automatically generated


For information call or text Eric at 952-208-4920

or visit The MSP SUV

Ride the X™


______________________________________________________________________________________________________________________

The Villager- December 2019& January 2020

Townhouse Villages at River Woods HOA

334 River Woods Lane – Burnsville MN 55337 / Phone 952-894-4368 Fax 952-808-6900

Email: river_woods@comcast.net

Office Hours: M-TH 9-4 Friday 9-12

 Insurance Escrow: The River Woods office offers an insurance escrow plan for owners who would like to pay for their insurance that will be due Sept. 2020.  Make payments in Dec-Sept., and the money will be put towards your insurance premium when it becomes due. If you would like to take advantage of this, please divide your premium of this year by 10; that will be the amount you pay each month for 10 months. The actual amount may differ from your payments, but it will get you close to the amount.  Include a note with your first check saying it is for insurance escrow. THIS IS NOT OFFERED TO ANY HOMEOWNER WHO STILL OWES A PAST DUE INSURANCE BALANCE, THIS MUST BE RESOLVED FIRST.

 December Fees: Please remember your fee amount effective 11-1-2019 is $313.00. There are still people paying the fee amount from 2018. Please clear up your balance ASAP. Thank you for your help! Late fees are added on the 10th and 20th of each month for $10.00 (per date) if balance is not paid in full by the 9th or 19th. Fees are due on the 1st. Fee envelopes are available for pick up at River Woods office. Call or email to arrange for yours to be picked-up.  Also, deposits are not made daily, it’s not unusual for us to make deposits once, later in the week, especially at the first of the month when there are so many payments to credit. Please keep watching your account, it could take a payment a week to clear your bank.

 Lights Out? Please call the office if you see a pole light or garage light out. We will replace it as quickly as possible. They are replaced weekly, as weather permits. If the garage fixture is broken, the owner will have to pay for a new one and it can be ordered through the office.

 Clearing of Decks and Roofs: If you would like to sign up for these services, please call the office for a sign-up slip, your signature is required. There is a fee for these services, and it is more economical if it is maintained throughout the entire season. The charge is based on man-hours to do the job. *229 The deck pricing will be $30 per man hour, depending on how much snow and how big the deck is. Roof cleaning is more expensive but can help prevent ice dams and this is important to avoid water damage inside the unit. At the first sign of icicles, you should remove snow from your roof. This would cost $45 per man hour. This is not an on-demand service. If you do not get on the season list and call when you have a problem, it could be a two or more week wait. No owner or contractor of any kind can do any work on the roof without permission in writing from the River Woods Office.

 Meetings: There will be no Board meeting in December and January’s meeting is to be determined at later date.

Courtyard Owners: If you do not have a Courtyard form on file for 2019, you will receive no courtyard services. Forms can be found on the River Woods website www.myriverwoods.org

Salt requests: If you would like to have sidewalk salt delivered to your garage door – please call the HOA office and order it now. It is every owner’s responsibility to help keep the walks safe for owners and guests. The crew cannot be here for every thaw/freeze cycle. *147 Please help!!  Let us know when your shaker is empty, and we will refill It. If you have not requested salt before and need a shaker please also state that with your request. All salt products must be kept inside your garage. We do not offer pet friendly salt.

Winter Reminders: Have you turned your outside water off inside your unit? This needs to be done so the pipe does not burst. This is the line that runs to your outside faucet. Please disconnect hoses. Call the office if you cannot shut off the water – we will try to help.

Plowing: Be sure to keep the guest parking areas free of vehicles during a snowfall. Your guest may park in this area after cleanup is complete. Do not block mailboxes, neighbors drive, garage doors or fire/drive lanes at any time or you are subject to immediate towing with no notice.

Decorations: Holiday lights and decorations may be displayed from November 20th through January 16th. There seems to be some confusion on this time frame.  Lights may be illuminated until 10 pm. Please be sure to follow the rules to avoid fines. All owners would appreciate it.

Pets: It’s cold for our furry friends but the rules remain the same in the winter. You cannot leave pets on decks or leashed without supervision, and an unleashed pet is never acceptable. All dog defecation must be picked up immediately even in the winter months.

Firewood: Firewood bundles are available upon request; it is seasoned wood and the cost is $2.00 per wrapped bundle.

Sanitation Reminder: Aspen Waste Systems is the sanitation company for River Woods. The service day is Wednesday, and collection time can be between 6:00 am to 6:00 pm. Containers may be put out the night before collection and must be brought inside the day of collection. Please refer to the River Woods website calendar for the recycling schedule and any holiday changes with collection pick-up.

Guest Parking: If you have a guest that will be staying overnight, there is no need to call in. If you have a guest for four or more nights, please let the office know the following information; license plate number, state, make, model and color of the vehicle. Please include a start and end date of the visit. *288 A visitor of more than 1 week is considered long term and must park in your driveway. Guest parking is for visitors only!!

City Street Parking: River Woods Lane, that runs between River Hills Drive and Kennelly Road, is a City Street. The City is responsible for maintaining and plowing this street. Therefore, it falls under the guidelines of the City of Burnsville’s City street parking rules.  There is to be NO parking on a City street between the hours of 2:00 am and 6:00 am. You may however contact the City to obtain a parking ‘permit’ that is available for up to three days. Attached is the link to the rules and to obtain a permit; http://www.burnsville.org/527/Overnight-Parking-Permit. Please note, there will be no permits honored during a snow event that includes snow/plowing removal on City streets.  Vehicles parked without a permit or during a snow event will be towed. Please know for the future, this rule will not apply during the Association’s summer asphalt projects.

Architectural Control: Reminder

Any changes/replacement to the outside of your home must be submitted, in advance, on an architectural request form, and be approved by the committee before work can be started. You may obtain the form on the Association’s website at www.myriverwoods.org.

Cable and Dish:

The board of Directors allows Cable installation on all units at the River Woods HOA. Cable is allowed to be run on the exterior of the building as long as it is behind the siding but cannot be attached to another unit or run across the roof.  The cable must be buried. Lines can go through the siding at any location per the homeowner.  TV Dishes can be placed either on the fascia or deck of a unit owner’s property only.  Nothing may be installed on the roof or run across the roof. Please get the specifications on the website. Owners will be responsible to pay for new roofing if a dish is placed on the roof.

Walkers/Runners: Your driving neighbors are having trouble seeing you at night! Please be aware the area around River Woods can be very dark especially during the winter months. *254   Vision can be compromised by the rising or setting sun. Reflective clothing, flashlights would assist your neighbors in seeing you.

Vendor Contact:

Please check the River Woods website at www.myriverwoods.org for Vendor Contacts if you are in the need of service.

Emergency Situations: If you have an emergency you may email: river_woods@comcast net. Please give your unit number, name and telephone number as well as what the emergency is. This email is monitored periodically on nights and weekends.

 Don’t forget – This is a Villager for December and January so there are four-unit numbers hiding with *asterisks* in this Villager. Find yours and call the office to win a Gift Certificate!   

                      The Board of Directors, Kimberly & the Crew would like to wish everyone a safe and Happy Holiday Season!!

_________________________________________________________________________________________________________________________________________


  PH 952-894-4368 Fax 952-808-6900                                                                                                                                                                                                                       Email:  river_woods@comcast.net                                                                                                                                                                           Hours Mon-Thurs 9-4   Fri 9-12

        
NOVEMBER 2019        
THE VILLAGER 

TOWNHOUSE VILLAGES AT RIVER WOODS HOA

 334 River Woods Lane Burnsville, MN 55337

Reminder - November Fees: Your fee amount effective 11-1-2019 is $313.00. Envelopes have been delivered to owners that do not pay by ACH or bank check.  PLEASE  use these envelopes and be sure to put your unit number on the outside of your envelopes. More frequently we have received them empty and have no one to contact.

Hot Topics: Insurance - October 31st is the end of the fiscal year.  All accounts should be caught up, all insurance was due September 2019. Currently there is $6,000 due in past due insurance. Delinquent accounts have or will be turned over to legal. This will result in additional charges onto accounts. The cost for conciliation court filing is over $500 and foreclosure process is well over $2500! Owners that have arranged payment with the office are not included in the legal process. Please be sure to check that your insurance account is paid.

Website: Do you know your River Woods HOA website? It is www.myriverwoods.org. Be sure to familiarize yourself with the site as there is so much information available; vendors, documents, past issues of the Villager, meeting minutes, calendar of important events, including board meetings, for each month and much more!

Vacant Units: Please be sure to notify the office if you know a unit is vacated. It is extremely important we maintain heat so the water pipes in the whole building do not freeze.

Note about Leaves: Piles of leaves will compost and kill the grass. Please do not rake the leaves into piles. The grounds crew is making their rounds multiple times throughout the month of November as the trees drop leaves. Weather permitting!

Winter Reminder: It is time to make sure your outside water has been turned off from the inside. It is good to leave the outside faucet open a bit to be sure all water is drained out. This may prevent a burst pipe in your unit which could cause major damage. *126 Water/sewer damage deductible is $15,000.00 and you should have an HO6 policy that covers the deductible. Be sure your fireplace has been cleaned to prevent injury, fire or even death due to carbon monoxide. Check to ensure the flue is open and the draft is going out. Change the batteries in your smoke/fire detectors as well as carbon monoxide detector. No exterior plastic or coverings can be put on windows or doors.

Shoveling Reminder: Owners who have roof/deck shoveling done by the Association will need to move all deck items to one side. All breakables are to be removed. Our crews cannot be responsible for any broken items while trying to shovel or plow. Please complete by 11/10/2019.

Items on the common grounds – Like to address all items outside your townhome. Items including solar lights, statuary’s, bird baths etc. these items should be stored in your garage for the winter. Also, ground items such as solar lights, lawn ornaments, planters etc. will need to be removed by driveways, garage doors, and sidewalks. The crew cannot work around these items and they can get broken during clean up and snow removal. This must be completed by 11/10/2019

Roof, Deck and Patios:  You may hire the grounds crew to clear your roof, deck and or patio. This would be completed as the crew has time in-between snowfalls. If you want it done more quickly then you should hire another service. You may email the office, put in writing and drop off your request to be on this year’s deck, roof and/or patio clearing list. You will be billed per man hour ($30) decks/patio and ($45) roofs (note, these fees have changed), it will not be negotiable. You will need to sign up and agree to the cost on the memo you send in, email or drop box. Please state unit number, name and that you would like to hire River Woods to do snow removal and agree to the $30 per man hour rate for decks or the $45 per man hour rate for roof clearing and will be billed monthly. Please do not call, this needs to be in writing. You may email your request with agreement to pay fees and not dispute the charges.  or you may send a note in writing and drop at the office or stop at the office to sign the form

ACH: If you do not want to write a check again just sign up for ACH and we will withdraw it on the 1st of each month. Any questions please call the office and we will help you understand the process. You may also escrow (pre-pay) your insurance premium for the upcoming year on ACH.

Ice Dams: No owner or contractor is allowed on the roofs for any reason without prior approval from the office. No contractor or owner will be allowed to roof rake to clear ice dams due to liabilities and damage caused to roofsCall the office if you have issues and we will schedule the removal of snow and ice and you will be billed at a $45 per man hour rate! Reminder – there is a $15,000 deductible for water damage – be sure you have HO6 coverage for this! If any unit reports water from a neighboring unit – the ice dam will be cleared and the unit causing the damage will be billed!

NEW TO DO: Downspout extensions in driveways: Please remove all items on the extension from the downspout. The Association will not be replacing any that are damaged!!

Gutters:  Gutters are installed by homeowners; they must be cleaned by homeowners. They are not effective unless you keep them clean. If your gutters are not cleaned, they may be causing an issue for your neighbor(s). If you are unable to clean your gutters, call the office to be put on the list for November’s gutter cleaning at $25 per man hour. The usual cost of gutter cleaning is from $10-$20.  If your gutters are filled and you do not sign up for cleaning, if a neighbor is having water issues because of your gutters, they will be cleaned, and you will be billed.

Pets: Grounds crew will not perform fall cleanup for any unit that has dog defecation remaining on the lawn. Dog poo is to be picked up immediately per city ordinance and Association regulation. Fines will be charged per day and will be added your account for each day an owner fails to clean up their yard.

Paint: If you received paint for a project this spring/summer, please return any leftovers to the River Woods Office as soon as possible. *116 Do not return frozen paint cans in the winter.

Lost & Found: Please check with the office for items you have lost. We have property turned in all the time that is never claimed; keys, jewelry, computer items, cell phones, etc. and we do only keep them for so long.  

Coyotes: Coyotes are a part of wildlife in River Woods and the Burnsville area. Attached you will find a link from the City of Burnsville  http://www.burnsville.org/coyote with helpful do’s and don’ts. There is also a link at the bottom of that page where you can log coyote sightings. You can also find a 'Coyote Hazing Guide' on this website under the Association Documents section. 

For Sale: In River Woods – 3-bedroom townhouse, end unit. One and a half bath, wood burning fireplace, 2 car tuck under garage w/new door, new roof, updated kitchen, private deck, light and airy with great neighbors, woodsy back area, swimming pool and sport court, gas grill on deck. $220,000 negotiable, contact Liz 952-250-1353.

Don’t Forget! Every month we will hide two-unit numbers here in the Villager. If you find your unit number with an * asterisk, call or email the River Woods office by November 15th to claim your gift certificate. Happy Reading!!!

Happy Thanksgiving! We wish everyone a safe and happy holiday with friends and family.

 

TOWNHOUSE VILLAGES AT RIVER WOODS HOA

Kraus-Anderson by 10/1/2019

 

  INSURANCE NEWSLETTER October 2019

All premiums were due 9/16/19.

 This outline is intended to provide you with a brief overview of the Master Insurance program in place for Townhouse Villages at River Woods Homes Association. Not all coverage's and/or exclusion are outlined in this letter.

 Following is a general overview of policy provisions and is, of course, subject to the actual policy terms, conditions and exclusions.

 BUILDING COVERAGES – Illinois Union Insurance Company and Homeland Insurance Company of New York

 The property policy provides building coverage on a replacement cost basis for the amount shown on your certificate of insurance.  The policy provides “Special Form Coverage” protection against direct physical loss or damage to the buildings.  This coverage includes, but is not limited to, the following perils; fire, lighting, wind storm, hail damage, falling objects, riots and civil commotion, explosions, smoke damage, removal expenses, vandalism and malicious mischief, damage by vehicles and aircraft, weight of ice, sleet or snow or water damage.  The applicable deductibles are as follows:  Water Damage - $15,000; Flood, Earthquake and Wind/Hail - ** $50,000; and all other perils - $5,000.  If several units are damaged by the same occurrence (i.e. Tornado) then the deductible will only apply once.  Loss assessment coverage may be available on your HO-6 policy to help offset some of this deductible expense to you, the homeowner.  Contact your personal lines agent to clarify.  The homeowner will be responsible to pay for whatever portion of the deductible is assigned to the unit.

 **WIND BUY BACK – Underwriters Lloyds of London

This policy provides coverage for direct physical loss or damage caused by wind/hail with a per occurrence limit of $45,000 with a $5,000 deductible.

 The major exclusions of your policy are as follows: Nuclear, Biological, Chemical and Radiological loss, Earthquake, Sprinkler Leakage, Pre-Existing Property Damage, Asbestos Material, Pollution & Contamination and Terrorism.

 The definition of “Building” includes:

 A.        “...Completed Additions” and

B.        “...Permanently installed fixtures, machinery and equipment. Outdoor fixtures” and

C.        “...Personal property owned by the association that is used to maintain or service the office, shop, pool, building or structure including fire extinguishing equipment, outdoor furniture, floor coverings, and appliances used for refrigerating, ventilating, cooking, dishwashing or laundering. AND if not covered by other insurance, additions under construction, alterations and repairs to the building or structure, materials, equipment, supplies and temporary structures on or within one hundred feet of the described premises, used for making additions, alterations or repairs to the building or structure.”

 This means that anything permanently installed in a unit, such as appliances, floor coverings, carpet, cabinets, wall coverings, light fixtures and bath fixtures are considered to be part of the Building, and are covered by the property policy. 

 PERSONAL PROPERTY COVERAGES

 It is not the responsibility of the Association to insure your personal property.  Personal property owned by individual homeowners, which is not permanently installed, (i.e. furniture, clothing, jewelry, and personal effects) should be insured under a Homeowner’s Condominium Owners policy (called an HO-6). Your HO-6 policy should also include Personal Liability (as further explained under the ‘Liability Coverages’ portion of this newsletter). Contact a personal lines insurance agent to discuss HO-6 insurance if you have not already done so.

  LIABILITY COVERAGES – Cincinnati Insurance Co.

 This policy contains a $1,000,000 single limit of liability applying on a “per occurrence” basis for bodily injury and property damage.  This limit of liability protects the Association and each individual homeowner, in the event that a claim arises because of an occurrence on the common premises of the Association.

 Please note that this liability coverage does not extend to you, the individual homeowner, for your personal liability exposures occurring on that portion of the premises occupied or used exclusively by you!  Personal liability exposures include such things as bodily injury or property damage caused by your negligence, libel, slander or defamation.  Your personal liability exposures should be insured, along with your personal property, in your own Homeowner’s Condominium Owners policy (HO-6).

 Here are some examples of liability situations;

A.        Someone interested in buying a home in the Association walks across the parking lot to the office.  They slip and fall on ice, sustaining bodily injury.  The Association’s Liability policy would respond to the claim.

B.         You are entertaining guests in your home.  One of the guests slips and falls in your kitchen and sustains bodily injury.  Your personal liability insurance would respond to the claim, not the Association’s Liability policy

 MISCELLANEOUS COVERAGES AND EXTENSIONS

1.       The liability policy contains broadened liability coverage’s which include such features as contractual liability protection, host liquor liability protection, and incidental medical malpractice protection.

2.     Directors & Officers Liability coverage with CNA Insurance in the amount of $5,000,000.  This extends coverage to board members, committee members and other volunteers that help run the day to day business of the association.

3.       A commercial Crime with CNA Insurance in the amount of $100,000 is purchased which provides protection for the Association’s assets in the event of dishonest acts.

4.       Cincinnati Insurance Company also provides excess liability protection in the amount of $5,000,000.  This policy extends the liability coverage for claims arising because of an occurrence on the common premises of the Association.

CLAIMS REPORTING PROCEDURES

Should you experience a loss or have knowledge of a loss the following steps should be taken:

 1.       Call the River Woods office with all information.

2.       Immediately call Jill Samide (952.707.8256), Claims Representative, at Kraus-Anderson Insurance.

2.       Kraus-Anderson Insurance will submit all necessary information to the insurance carrier(s) who will assign an adjuster to investigate the claim and make a loss settlement.

3.       The association office will be able to help you with the selection of a contractor as needed.

4.       Communication is of the utmost importance!  Therefore, in the event of a problem or a breakdown of communications, do not hesitate to contact the agency Claims Representative, Jill Samide (952.707.8256) or the agency Claims Manager, Deb Mueller (952.707.8208) with issues or questions.

 MORTGAGE CHANGES

If, at any time in the future, you should have reason to change your mortgage company, pay off your mortgage or receive a request from your mortgage company for a Certificate of Insurance, please contact us at 952.707.8200, and ask to speak to our Certificate Coordinator.  If you supplied us with the name and address of your current mortgagee, then we have already sent them a copy of the Certificate of Insurance.

 KRAUS-ANDERSON INSURANCE

 Kraus-Anderson Insurance is a full service independent insurance agency which has been located in Burnsville for over 30 years.  We offer both commercial as well as personal lines insurance services.  If you would like to review and/or discuss your personal lines insurance needs, please call Jill Gunderson or Matt Akin at 952.707.8200.

THE VILLAGER

TOWNHOUSE VILLAGES AT RIVER WOODS HOA

October 2019

334 River Woods Lane, Burnsville MN 55337 ∙ Phone 952-894-4368  ∙  Office Hours Mon-Thurs 8:30-4:00 Fri 8:30-12:00

 

November Fees. Monthly Association Fees for 2019-2020 will be $313.00 per unit per month. Envelopes will be dropped in the storm door for owners who currently pay via cash, personal/cashier’s check or money order. The delivery will be in mid-October to begin using for your November 1st fees.

October 31st is the End of the Fiscal Year. All accounts should be caught up, and all insurance was due by September 16, 2019. If you or your mortgage company have not paid, you are late and late fees are assessed. The late fees are $25 on the 23rd of September - $25 on October 1st - $25 on October 7th and every week there after until insurance is paid in FULL!  On October 1st, all unpaid accounts will be turned over to Legal.  This will result in additional charges to your account. Please don’t let it get to this point! Please call Kraus Anderson (952-707-8220) or RW office and be sure your unit is paid in full! If your mortgage company has sent a check you must verify it was made out to and mailed to Kraus Anderson, next confirm Kraus Anderson received the mortgagee’s check. Owners must follow through on this entire process.

Late Fees: Your monthly association fee is due on the 1st of the month. Payments must be received by the 9th as a $10 late fee is applied on the 10th and another $10 late fee is applied on the 20th, if there is ANY balance on your account. To avoid a late fee, you must have your payment received in the River Woods office on the 9th.

 Vacant Units: Please be sure to notify the office if you know a unit is vacant. It is extremely important we maintain heat so the whole building does not have issues with water pipes freezing.

 Watering Plan: If you are part of the water reimbursement plan, please turn in a copy of your bills for the summer (all at one time) for reimbursement.#96 Be sure you turn in your February and March/winter bills at the same time for comparison.  Checks will be paid in December; watering should continue through October as needed. This year there is a deadline. No water reimbursements will be accepted after 12/20/2019. Watering reimbursements will be honored for July-Oct 2019, so you will need to include your November billing which is for October usage.

 ACH: Prefer not to write checks each month? Sign up for ACH and it will automatically be withdrawn on the 1st of each month out of your account. Any questions please call the office and we will help you understand the process. You may also escrow your insurance premium for the upcoming 2019/2020 year on ACH. All current ACH members will have the amount changed to $313 for November’s debit pull. Insurance escrow increases will also be added for those that escrow with the office and have agreed to the 2019/2020 insurance escrow increase, as communicated per their statement letter.

 Winter Reminders:

Water: November 1st is time to make sure your outside water has been turned off from the inside. It is good to leave the outside faucet open a bit to be sure all water is drained out. This may prevent a burst pipe in your unit which could cause major damage. Water damage deductible is now at $15,000.00.

 Fire Prevention: Be sure your fireplace has been cleaned to prevent injury, fire or even death due to carbon monoxide. Also check to ensure the flue is open and the draft is going out. #27 Please change the batteries in your smoke/fire detectors as well as carbon monoxide detector. No exterior plastic or coverings can be put on windows or doors.

 Paint Reminder: Please return any unused paint you have sitting around. Paint that is left for the winter and or frozen will not be accepted back and will be the owner’s responsibility for disposal.

 Parking/Towing:  No rules or documents have changed!  Why are homeowners parking in guest parking?

Ø The only place a resident may park is in the garage or in front of the garage. Most residents have two car garages, so Up to two vehicles may park in front of the garage door - if they do not impede in the driving lane or your neighbor’s driveway. Owners with a one car garage may park 1 car in front unless approved by the HOA.

Ø Winter rules – all vehicles must be removed from guest parking during snow falls, so snow can be pushed through those areas. Please put the cars in front of your garage and the plows will clean up the area after the first round of snow has been removed.

If you have a guest that will be staying 5 days, please do not call it in.  If you have a guest stay more than 5 days, please call it in to the office with license plate number, state, make and color of car. Please include a start & end date of the visit.  A guest is there temporarily and not weekly.

 Find and Seek: Look for your hidden unit number and be a winner! We have hidden two-unit numbers (with an asterisk *) in the body of this email. If you find your unit number, please call or email the River Woods office to claim your prize by October 15th.  


Welcome to Fall! Happy Halloween - Have Fun & Stay Safe!

_______________________________________________________________________________


Comments