Minutes
of the February 25, 2020
Board
of Directors Meeting 5:30pm @ River Woods Office
Townhouse
Villages at River Woods HOA
Members Present: Marilyn Jenkins, President; Eric Tester; Valerie Impagliazzo
and David Wahlstrom Anna Goyette Treasurer, Ray Mincer, Kevin Kresh and Don Picard Secretary
Members Absent: April Bowen Vice-President
Others: Kimberly G. (GM-Office)
Call to order: President Marilyn called meeting to order at 5:30 pm
at the River Woods office.
Agenda: Motion Don,
Anna seconded to approve Agenda for tonight’s meeting as submitted. Approved
Minutes: Motion Anna, Val seconded to approve Minutes for 01/28/2020
meeting as amended. Approved
Business from the floor: None
Maintenance:
- Pet License. Update from City – The Villager for March includes
changes in the City policy no license is required anymore.
- Roofing Update – Pre-notices for March are being posted – pending
snow roofing could start as early as mid-March.
Financials:
·
Financials: Motion Dave, Ray seconded to approve January and YTD
financials. Approved
·
Insurance: 1 unit has not yet paid 2019-20 insurance. The unit
is in legal for foreclosure.
·
Audit: FYE 2019 completed. Motion Ray, Eric seconded to
approved Audit as presented. Approved
Other Business:
· Annual Meeting – Pending COVID - Scheduled for 6/30/2020 Tuesday at 6:00pm
·
Roommate Rental Agreement: There are many units that
have not returned the forms and have roommates and/or rental people in their
unit. Board discussed consistency and legal ramifications if owners do not
comply. The whole association will need a letter with a check box about who is
living in unit. If not returned the units will start the $100 a week fine
process until it is completed. Motion Eric, Don seconded notice goes to all
units on renters and roommates in the unit. They simply check a box and return
to the office. If not completed those units will begin the process of fines. Approved
Next Board Meeting Date: April 14th
Tuesday 5:30pm
Legal: Close meeting
for Late and Legal fee updates reviewed by the Board
Adjourn:
Motion Dave, Anna seconded to
adjourn meeting at 6:20 pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
________________________________________________
Minutes
of the January 28, 2020
Board
of Directors Meeting 5:00pm @ River Woods Office
Townhouse
Villages at River Woods HOA
Members Present: Marilyn Jenkins, President; April Bowen
Vice-President; Valerie Impagliazzo and David
Wahlstrom Anna Goyette Treasurer, Ray
Mincer, April Bowen Vice-President; Kevin Kresh and Don Picard Secretary
Members Absent: Eric Tester
Others: Kimberly G. (GM-Office)
Call to order: President Marilyn called meeting to order at 5:00 pm
at the River Woods office.
Agenda: Motion Anna,
April seconded to approve Agenda for tonight’s meeting as submitted. Approved
Minutes: Motion Dave, Don seconded to approve Minutes for 10/28/2019
meeting as submitted. Approved
Business from the floor: N/A
Maintenance:
·
Parked cars during snow falls – This is an out of control
situation. Owners cannot park in guest parking for their drive to be cleaned
during a snow fall. The crew will clean up the driveway later. Many of the
guest parking spots are used to push snow through.
·
Garage Lights –
Owners are moving these to motion instead of dusk to dawn. All garage lights
must stay on dusk to dawn for safety reasons. The cost of this is .11 cents a
month and even less for LED. No colored bulbs can be used at any time on the
garage fronts.
Financials:
·
Financials: Motion Ray, Val seconded to approve December and YTD
financials.
·
Insurance: 1 unit has not yet paid 2019-20 insurance. The unit
is in legal for foreclosure.
Other Business: N/A
Next Board Meeting Date: February 25,
2020
Legal: Close meeting
for Late and Legal fee updates reviewed by the Board
Adjourn:
Motion Val, Don seconded to
adjourn meeting at5:20pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
______________________________
Minutes
of the October 28, 2019
Board
of Directors Meeting 5:30pm @ River Woods Office
Townhouse
Villages at River Woods HOA
Members Present: Marilyn Jenkins, President; April Bowen Vice-President;
Valerie
Impagliazzo and David Wahlstrom Anna Goyette
Treasurer,
Eric Tester, Ray Mincer, April Bowen Vice-President;
Kevin Kresh and Don Picard Secretary
Members Absent:
Others: Kimberly G. (GM-Office)
Call to order: President Marilyn called meeting to order at 5:30 pm
at the River Woods office.
Agenda: Motion Anna,
April seconded to approve Agenda for tonight’s meeting as submitted. Approved
Minutes:
·
Motion Dave, Eric
seconded to approve Minutes for 9/16/19 meeting as submitted. Approved
Business from the floor: N/A
Maintenance:
· Leaf clean up - Leaf Blow outs – will continue through November. Our machine that picks
up the leaves broke down. Received new motor and hope to have it running this
week.
Financials:
· Fiscal Year End financials: Motion Anna, Val seconded to
approve fiscal year end financials.
Other Business:
·
Insurance review – Billed to owners $214,571.35 Remaining Due $8,800
·
Next Door Site – Exchanges about information, fees not knowing
Board dates and times are on the website.
Next Board Meeting Date: No Mtg in
Nov/Dec
Legal: Late and Legal fee updates reviewed by the Board
Adjourn:
Motion Ray, Val seconded to
adjourn meeting at 5:50 pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
______________________________________________________________________
September 26, 2019
Dear Owners,
The
Budget has been completed and approved for fiscal year 2019/2020. Costs in several
areas have increased, resulting in an increase in fees from $299.00 to $313.00
a month, a 4.68% increase.
The biggest source of increased costs is the
replacement of driveways, which we started this year, instead of 2024 as
planned. As many of you have noted, our roads have deteriorated a lot in recent
years, so much that we just couldn’t wait four more years to start replacement.
This means we are doing driveway replacement at the same time as we are finishing
up the roof replacement program.
Another budget category we couldn’t cut was employee
costs. Due to historically low unemployment rates, workers are very hard to
find, so we must pay current employees more to keep them. With 87 acres to
maintain, we count on experienced employees familiar with our maintenance
procedures to be able to remove snow, cut grass, salt roads and sidewalks,
remove trees the city has marked, etc. Some of our materials costs have risen
as well. For example, our cost for salt have doubled due to a shortage in the
Twin Cities area. Utility costs also rose this year.
The board did its best to save costs in other areas,
but despite saving money in pool costs, supplies and material we couldn’t save
enough to keep annual fees from rising.
The board, composed of fellow River Woods townhouse
owners, and our staff have worked diligently to manage spending and secure the
best deals on equipment and supplies. And
while we would all like to keep fees the same as last year, we feel it’s more
important to maintain the living quality at River Woods at the level we’ve all
come to know. Regretfully, as inflation seems to always rise, costs inevitably will
rise.
There is some good news on the horizon, however. In
2024 we will have finished the roof replacement program which should make it
easier to hold the line on costs in subsequent years while still putting funds
into reserves for the next roof replacement.
Below shows the expenses so far this year and what
the breakdown in expenses looks like by category.
_________________________________________________________________
Minutes
of the September 16, 2019
Board
of Directors Meeting 5:30pm @ River Woods Office
Townhouse
Villages at River Woods HOA
Members Present: Marilyn Jenkins, President; April Bowen Vice-President;
Valerie
Impagliazzo and David Wahlstrom Anna Goyette
Treasurer,
Eric Tester, Ray Mincer, and Don Picard Secretary
Members Absent: April Bowen Vice-President; Kevin Kresh
Others: Kimberly G. (GM-Office), Bob Anderson
Call to order: President Marilyn called meeting to order at 5:30 pm
at the River Woods office.
Agenda: Motion Anna,
Dave seconded to approve Agenda for tonight’s meeting as submitted. Approved
Minutes:
·
Motion Anna, Don seconded
to approve Minutes for 7/29/19 meeting as submitted. Approved
·
Motion Eric, Val seconded
to approve Minutes for 8/9/19 Annual meeting as amended. Approved
Business from the floor: Bob Anderson #272 question on Maintenance request.
Maintenance:
·
Pool Closing – The pool has been closed by Horizon. Loren will do
the remaining blow-out of bathrooms. We had three homes pay for a seasonal use
pass.
Financials:
· Budgeting review and fee increase - Discussion on the
projections for 2019/2020 budget. The replacement for the blacktopping had to
take place 3 years early. The project was scheduled to be completed after roof
completion. This will greatly impact the increase for the next fiscal year. The
project in total is well over $200,000.
·
Fee Increase – Motion Don, Anna seconded to increase the
association fees from 299.00 a month to 313.00 a month, a 4.68% increase. Approved
Other Business:
· Insurance review –
Billed to owners $214,571.35 Paid to date $80,984.15 Remaining Due $133,587.20
Next Board Meeting Date: October 28,
2019 5:30 pm
Legal: Late and Legal fee updates reviewed by the Board
Adjourn:
Motion Dave, Ray seconded to
adjourn meeting at 6:20 pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
__________________________________________________________
Minutes
of the July 29, 2019
Board
of Directors Meeting 5:30pm @ River Woods Office
Townhouse
Villages at River Woods HOA
Members Present: Marilyn Jenkins, President; April Bowen, Ray Mincer,
Valerie
Impagliazzo and David Wahlstrom Anna
Goyette, Secretary/Treasurer and Eric Tester
Members Absent: Vice-President; Don Picard
Others: Kimberly G. (GM-Office)
Call to order: President Marilyn called meeting to order at 5:30 pm
at the River Woods office.
Agenda: Motion Ray,
Anna seconded to approve Agenda for tonight’s meeting as submitted. Approved
Minutes:
·
Motion Ray, Eric seconded
to approve Minutes for 05/13/19 meeting as Amended. Approved
·
Motion Dave. Eric
seconded to approve Minutes for 06/24/2019 Annual meeting as submitted. Approved
Business from the floor: N/A
Maintenance:
·
Major Asphalt Replacement – Area 162-213 has been
completed. Driving on it is allowed but no parking. Weather will have to cool
down in order to have parking on the new asphalt. Any damages to tar from
improper use will be assessed to the unit involved.
·
Sidewalk Replacement Projects – This is starting later this week or beginning of next
week. The crew got all small projects mostly completed.
·
Fertilizing-
This will be completed this week.
·
Irrigation-
The system has not been used this year due to heavy rainfall, Billing will be
adjusted in the next budget for water, city had an error in billing. There is a
servere break in the system we will begin to investigate in August.
Financials: Review of June Financial
Reports: Motion April, Anna seconded to approve April financials as presented.
Approved
·
Budgeting review and fee increase- Discussion on the projections for 2019/2020
budget. The replacement for the blacktopping had to take place 3 years early.
The project was scheduled to be completed after roof completion. This will
greatly impact the increase for the next fiscal year. The project in total is
well over $200,000. The budget final will be reviewed upon completion.
Other Business:
·
Insurance Renewal meeting- The Board will be notified a
few days prior. Meeting will be held at 8am.
Next Board Meeting Date: Annual Meeting
reserved at Mary Mother of the Church for Monday, 6/24/19 at 5:30pm
Legal: Late and Legal fee updates reviewed by the Board
Next
Meeting Date: TBD based on insurance
Adjourn:
Motion Dave, Val seconded to
adjourn meeting at 5:48 pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
______________________________________________________________
Minutes of the Townhouse Villages at River Woods HOA
Annual Meeting
Monday, June 24, 2019 – 6:00 pm – Mary, Mother of the Church, Burnsville
Call to Order: By Marilyn Jenkins, Board President at
6:00 pm. Board members introduced themselves by name and unit number.
Quorum: (10%=33
units) we have reached a quorum with more than 33 units by proxy or in person at
the start of the meeting.
President: Thank
you for taking the time to come to the 2019 Annual Meeting.
Units represented in
Person: 10, 19, 20, 23, 25, 49, 59,
70, 71, 90, 96, 126, 135, 149, 150, 156, 166, 174, 183, 196, 201, 203, 210,
222, 230, 240, 245, 250, 262, 263, 264, 266, 267, 270, 275, 277, 278, 282, 285,
286, 291, 308, 311 and 321
Units represented by
Proxy: 322, 333, 276, 225, 226, 254,
200, 209, 218, 219, 220, 142, 173, 109, 116, 128, 54, 72, 79, 81, 93, 14, 17,
29 and 47
Others Present: Loren
P., Grounds Manager; Kimberly G., GM; Sarah M. Assistant and Julie E. and Holly
S. from Kraus Anderson Insurance
Election of Board of
Directors: KG/Committee
- Call for nominations from
the floor.
- There are no nominations
from the floor.
- Kimberly called to close
nominations from the floor. Motion 263
Alice, 285 Betsy seconded to close nominations from the floor. Approved
- Kimberly called for collection
of Ballots.
- Election Results: April Bowen, Kevin Krech and Don Picard
are elected for
a 3-year term. Congratulations!
A big Thank You to all Board members for your
service on the Board!
