______________________________________________________________________________________ Minutes of the 8/14/18 @ 5:15 pm Architectural Committee of Townhouse Villages at River Woods HOA Members present: Anna Goyette, Karon Chalmer, Becky Phillips, Mark Heaner Dave Wahlstrom, Bob Anderson and Brad Ihrke Members absent: Diane Wood, Others: Kimberly G. Office GM Call to order: Chair Anna called meeting to order at 5:22 PM. Agenda: Motion Bob, Becky seconded to approve Agenda as submitted. Approved Business from the floor: N/A Architectural Request: · 299 adding Gutters – Motion Mark, Bob seconded to approve addition of gutters. Notation for garage front gutter to add an elbow and extension to bring away from foundation. Approved · 160 deck railing replacement – Motion Mark, Becky seconded to approve deck railing change to match 161 on the left side. Approved · 213 deck rail – Motion Mark, Dave seconded to approve deck replacement and railing submission. Approved · 294 vinyl siding – Motion Brad, Dave seconded to approve request as submitted. When siding they need to remove extra piece of wood between windows as other units. Approved · 21 Garage entry, front and storm door – Motion Karon, Dave seconded to approve replacing the door. Approved
Other Business:
Members: Chair – Anna Goyette #156 Responsible for checking completion of approved architectural request forms. Area I 10-49 Becky Phillips #70 Area II 50-85 Karon Chalmers #35 Area III 86-121 Mark Heaner # 99 Area IV 122-161 Dave #25 Area V 162-229 Anna Goyette #156 Area VI 230-257 Brad Ihrke #311 Area VII 258-273 Diane #333 Area VIII 274-333 Bob Anderson #272 Violations: N/A Completion forms: Dave turned in remaining that are completed. Next meeting date: September 11, 2018 at 5:15 pm at the River Woods Office Adjournment: Motion Dave, Bob Seconded to adjourn at 5:55pm. Respectfully Submitted,
Kimberly River Woods Recorder __________________________________________________________________________ Minutes of the 08/13/2018 Board of Directors Meeting 5:30pm @ River Woods Office Townhouse Villages at River Woods HOA
Members present: Marilyn Jenkins, President; April Bowen Vice-President; Anna Goyette, Secretary; Ray Mincer, Valerie Impagliazzo, David Wahlstrom and Don Picard Members absent: Eric Tester and Treasurer and Pat Picard Others: Kimberly G. (GM-Office), Call to order: President Marilyn called meeting to order at 5:30 pm at the River Woods Office. Agenda: Motion Anna, Don seconded to approve Agenda for tonight’s meeting as amended. Approved Minutes: · Motion April, Val seconded to approve 07/09/18 Board Meeting Minutes as presented. Approved · Motion Ray, Anna seconded to approve Board 7/09/18 legal minutes as amended. Approved · Motion Don, Anna seconded to approve 08/08/19 Board Meeting Minutes as presented. Approved Business from the floor: N/A Maintenance: · Pool Update – Concrete around pool will be completed Wednesday, 8/15/18. Pool surface expected to be completed by end of week and ready to fill. After that the heating and stabilization of chemicals needs to happen. · Boundary Survey - the surveying has been going on for two weeks – we expect they will be completed by the end of August. Will notify owners when complete, so if they see stakes they may remove upon our notice. Financials: · June and YTD Financials and reconciliations reviewed. Motion Anna, Don seconded to approve the financials as presented. Approved · Insurance reviewed at last week’s meeting. · Review of Budget: Budget discussed. Motion Pat, Dave seconded for a 2.4% increase to $299.00 for 2018/19 fee assessment monthly and budget approval. Approved The Board will send out letter, will be created and distributed in September. Approved Other Business: · There is a general decline of respect and courtesy toward office and grounds staff. Don will work on notice for residents from the Board. · Motion Dave, Don seconded to have the President sign and approve the PUD city amendment. Approved Next Board Meeting Date: Monday September 17, 2018 at the River Woods Office Adjourn: Motion Anna, Ray seconded to adjourn meeting at 6:06 pm. Approved Minutes respectfully submitted by Kimberly G. HOA GM
___________________________________________________________________________________________ Minutes of the 07/09/2018 Board of Directors Meeting 5:30pm @ River Woods Office Townhouse Villages at River Woods HOA
Members present: Marilyn Jenkins, President; April Bowen Vice-President; Anna Goyette, Treasurer; Pat Picard, Secretary; Ray Mincer, Valerie Impagliazzo, Eric Tester and Don Picard Members absent: N/A Others: Kimberly G. (GM-Office), Call to order: President Marilyn called meeting to order at 5:30 pm at the River Woods Office. Agenda: Motion Anna, April seconded to approve Agenda for tonight’s meeting as amended. Approved Minutes: · Motion Ray, Pat seconded to approve 04/24/18 Board Meeting Minutes as presented. Approved · Motion Don, Dave seconded to approve 06/11/18 Annual Meeting Minutes as presented. Approved Business from the floor: · Unit 82 – Review of damages to neighbor’s property and assessment to correct deficiencies on unit #82 and unit #83. Motion Anna, Val to proceed with assessment to complete this work as soon as possible to stop additional damage and get unit violations resolved. Approved Maintenance: · Pool Update – Still hoping to open the pool end of July. Tuesday the website will be updated. The weather has total control on completion. A huge delay because of water coming in from sides and at the bottom of the pool so the core drilling and cement put at the bottom of the pool has yet to be completed. · Priority units for repair and maintenance of exterior of unit #82(damage to neighbor unit #83), #51, #247 and #323 (damage to neighbor unit #322). These units need to resolve issues quickly. · Boundary Survey Review – Motion Dave, Ray seconded to hire survey company to complete boundaries survey of association perimeter. Approved Financials: · May and YTD Financials and reconciliations reviewed. Motion Anna, Pat seconded to approve the financials as presented. Approved · Preliminary budget and fee increase discussion – Preliminary budget numbers reviewed and will be finalized by September Other Business: · Computer upgrade – The upgrade on office systems has been completed, most bugs are worked out. · High voltage line at office – this will be completed Tuesday with Dakota electric, then repairs made. · PUD change with City Planning and City Council – Planning commission meeting tonight then move onto final approval with City Council.
Next Board Meeting Date: Monday August 13th at 5:30pm at the River Woods Office
Adjourn: Motion Eric, Don seconded to adjourn meeting at 6:53 pm. Approved Minutes respectfully submitted by Kimberly G. HOA GM _____________________________________________________________________________________________ Minutes of the 6/19/18 @ 5:30 pm Architectural Committee of Townhouse Villages at River Woods HOA
Members present: Anna Goyette, Karon Chalmer. Dave Wahlstrom, Becky Phillips, Mark Heaner, Brad Ihrke and Diane Wood Members absent: Bob Anderson Others: Kimberly G. Office GM Call to order: Chair Anna called meeting to order at 5:30 PM. Agenda: Motion Dave, Brad seconded to approve Agenda as submitted. Approved Minutes: N/A Business from the floor: N/A Architectural Request: · 32 – Replace three windows: Motion Becky, Dave Seconded to approve as submitted. Approved · 22 – Decline any railing changes and contractor needs to remove common railing installed and repair holes in cement. Other Business:
Members: Chair – Anna Goyette #156 Responsible for checking completion of approved architectural request forms. Area I 10-49 Becky Phillips #70 Area II 50-85 Karon Chalmers #35 Area III 86-121 Mark Heaner # 99 Area IV 122-161 Dave #25 Area V 162-229 Anna Goyette #156 Area VI 230-257 Brad Ihrke #311 Area VII 258-273 Diane #333 Area VIII 274-333 Bob Anderson #272
Violations: N/A Completion forms: Handed out all forms for 2018 to review and turn back into office box. Next meeting date: 7/10/18 at 5:30pm at the River Woods Office Adjournment: Motion Becky, Diane Seconded to adjourn at 6:32 pm. Respectfully Submitted,
Kimberly River Woods Recorder _________________________________________________________________________________________ Minutes of the Townhouse Villages at River Woods HOA Annual Meeting Tuesday, June 11, 2018 – 6:00pm – Mary, Mother of the Church, Burnsville
Call to Order: By Marilyn Jenkins, Board President at 6:00 pm. Board members introduced themselves by name and unit number.
Quorum: (10%=33 units) we have reached a quorum with more than 33 units by proxy or in person at the start of the meeting.
President: Thank you for taking the time to come to the 2018 Annual Meeting.
Units represented in Person: 10, 20, 23, 25, 46, 60, 70, 75, 77, 83, 84, 90, 91, 94, 96, 99, 126, 131, 144, 150, 156, 163, 166, 174, 181, 183, 201, 203, 208, 211, 230, 262, 264, 266, 270, 272, 275, 277, 278, 282, 291, 308, 311 and 321 Units represented by Proxy:13, 14, 17, 45, 48, 49, 58, 59, 61, 72, 79, 81, 85, 128, 145, 167, 169, 173, 175, 176, 186, 190, 191, 196, 209, 217, 218, 219, 227, 254, 263, 276, 297 and 332
Others Present: Loren P., Grounds Manager; Kimberly G., GM; Sarah M. and Julie E. from Kraus Anderson Insurance
Election of Board of Directors: KG Committee
Ballot Tally was as follows Eric Tester 53 votes, Dave Wahlstrom 50 votes, Marilyn Jenkins 47 votes and Ken Kuller 25 votes. 4 Ballots were invalid for unpaid assessments or signature of owner missing.
Master Policy Insurance presentation by Julie Ertz of Kraus Anderson Insurance. Julie discussed what the master policy covers: property value, liability for common areas, pool, automobiles, additional equipment, workman’s comp, crime (association theft), directors/officers and umbrella liability. Julie explained that River Woods has a very limited market for their type of risk due to such cost factors as: age of structures, density of units, and vast acreage. As there have been minimal claims at the present time, Julie estimated a flat or slight increase for next year. She reviewed HO6 policies, which cover owner’s belongings, owner’s liability, improvements and betterments vs standard grade construction and should have loss assessment endorsement (gap between HO6 and master policy deductibles). Current deductibles: $5,000.00 per occurrence, with the exception of water damage, for which the deductible is $15,000.00. The replacement values are being increased this year by 2%. Each homeowner is responsible for purchasing their own HO6 policy. The HO6 policy should include the contents you move in with as well as the cost of improvements you have made to the unit beyond contractor grade material. October 1st renewal of the master policy, invoicing to be sent first week of August. Letters to homeowners to verify information for insurance purposes will be mailed out next week. The Board has a policy in place that the master insurance policy is not provided to owners, rather a Certificate of Policy Insurance will be sent to each homeowner. Please retain it for your own records. Any questions regarding our master insurance coverage should be directed to the HOA office and the Kraus Anderson agent as needed.
Maintenance Overview: Loren P
Chipper went down last winter for about a month so that did slow this year’s progress. The City of Burnsville does an annual review of all trees and marks them for mandatory removal. The city will also make treatment recommendations for trees that could be saved.
GM Report: By Kimberly G
Insurance coverage currently is: Agent -Kraus Anderson – All In coverage $5000 Deductible $15,000 water/sewer deductible In need of Certificates - call Elysia 952-707-8220 Claims - call Lori 952-707-8218 – For all claims, call the River Woods office first. For dissatisfaction with claim response or service, call the HOA office. Each homeowner should carry an HO6 for contents/upgrades/deductible of $15,000.
Year ending funds in checking $32,876 and savings $131,772(pool refurb funds) Income $1,194,500 vs. Budget $1,145,856 – increased income was due to past years’ balances being paid off, overage in fees and fines as well as past legal fees recovered. Expenses $1,109,597 – Of which $307,538 were replacement reserve items. In Fiscal 2016 a complete CPA Audit was performed by CPA, Michael P Mullen CPA/PLLC. There were no errors or issues with any part of the Audit.
Some of these units are on payment plans and doing well at clearing up their balance and some are in the foreclosure.
Comment, Q & A Session:
Volunteers needed for the Night to Unite and ACC committee. Please contact the office if you can give some time to your association.
Q: Will there be road re-surfacing completed in area 162-213? A: All road patching has been completed so there is no pot holes. Bids are being solicited and this area is one of the worst. Based on needs vs costs we have no idea if this area will be redone this year or have to wait until summer of 2019 after pool completion.
Q: Some pole lights seem to be leaning a great deal and looks bad for neighborhood. Why are pole lights needed? A: Report any specific pole lights leaning and Loren will look at. The pole light future is being reviewed. The wait currently is for a solar solution that would last the night in the winter. We will nurse them through until a solar option is available. Pole lights are needed for the safety of residents and visitors. Some have stairs to navigate with no light and it would be extremely dangerous.
C: The office staff is so responsive, just wanted to say thank you to the office staff.
Q: How do we know what phase we are in for roofing? A: The office has the phase chart just check with Kim after the meeting.
C: A car was stolen from driveway in the association, it was hotwired and found later by police and was involved in a robbery. It is important to be sure the office has your email so you get these emergency alerts. Also it can be useful to join NextDoor Riverwoods for information and questions in the neighborhood.
Q: The office was closed in May for the Board meeting, did date get changed. A: The Board meeting was cancelled last minute because of illness, please feel free to call the office and confirm in case of an emergency cancellation. Office was open regular hours.
Q: What is the procedure for contacting the Board of Directors? A: All communication to the Board is sent through the office in an email or letter. The office will scan and or forward to the Board. The Board will respond back to you, usually in a written letter.
Q: Can persons on the ballot have a resume required to put on website when annual meeting packet is sent. A: Great idea, the Board used to do something like this in the past and thinks it is a great idea moving forward.
Q: When is the next ACC meeting? A: The ACC meeting is on the calendar on the website for June 19th Tuesday at 5:30pm.
Q: What is allowed for grills and fire pits for insurance and association? A: Charcoal grills are not allowed within 25ft of structures and the same for any contained fire pits.
Q: Will stairs to walking paths be repaired? A: It is very possible they will eventually be eliminated all together
Q: Why are the new stairs being built without railings? A: Railings are extremely costly to maintain and replace. The stairs that are being used in most areas are a pitch and length that do not require railings and that will continue to be the new normal when replacements are completed.
Q: Has the association discussed flood insurance? A: No, we are not in a flood area and owners can add this insurance on their own if they would like.
Q: How many companies are asked to bid on insurance? A: Kraus Anderson goes to the open market, send out the specifications and takes from the entire pool that would like to bid. We are not a desired market in most cases because of age and density of units.
Q: What are the possibilities that deductibles will be raised? A: There is always that possibility, most associations are between $10,000 and $20,000 deductibles. River Woods has committed to keep them low as long as possible.
Q: Will the pool be warmer? A: It will be maintained between 80 - 82 degrees
Q: Is the depth changing on the pool? A: Yes, it will be 5 ft. not 9.
Q: Are you familiar with black die being used to treat ponds? A: No, Loren will check into this with the City.
Q Why are we removing buckthorn? A: It is an invasive species, please refer to the Burnsville City website or the U of M website for more information.
C: Loren (Tiny) Grounds Manager is a Certified Arborist
Q: Why is ice skating banned on our ponds? A: Safety for all! The ponds are actually holding ponds. The water systems from the roads and grounds drain into them including salt. Salt makes the ponds unsafe as does constant movement from water flowing in and out continuously.
C: River Woods looks so lovely and nice, thank you to all involved!
Q: What is the association doing about Emerald Ash Bore? A: The association has injected the trunks of all ash trees that should be saved. The process will have to be repeated in 2019.
A HUGE thank you goes out to the Board for their service, time and dedication to the association and to continually make decisions based on the WHOLE association and not just one unit or area!
Board positions will remain the same until the next Board meeting.
Adjourn: Motion #25 Dave, #90 Vicki seconded to adjourn the 2018 Annual Meeting at 7:20pm. Approved __________________________________________________________________________________ Minutes of the 04/24/2018 Board of Directors Meeting 5:30pm @ River Woods Office Townhouse Villages at River Woods HOA Members present: Marilyn Jenkins, President; April Bowen Vice-President; Anna Goyette, Treasurer; Pat Picard, Secretary; Ray Mincer, Valerie Impagliazzo and Don Picard and Members absent: Eric Teste Others: Kimberly G. (GM-Office), #25 Dave Call to order: President Marilyn called meeting to order at 5:30 pm at the River Woods Office. Agenda: Motion April, Anna seconded to approve Agenda for tonight’s meeting as amended. Approved Minutes: Motion Ray, Val seconded to approve 03/20/18 Board Meeting Minutes as presented. Approved Business from the floor: N/A Maintenance: · Todd’s memorial – Placement of the Bench area is completed have a few items left to finish. More to come on this unveiling. Many owners have stopped by to see the progress already. · Roofs going now and will continue for about a month pending weather. Financials: · March and YTD Financials and reconciliations reviewed. Motion Pat, Don seconded to approve the financials as presented. Approved Other Business: · Pool review: Horizon pool comp-any will begin ASAP. More will be sent out on time line when frost is out of ground. Pool renovation will include; new plumbing, pipes, pumps, filters, heater, chemical regulator for both pools, it will include a depth change to 5ft, it will have a total new surface made out of different material – no more patching and painting, pool cover, new ladder and new concrete on surface surrounding the pool. · Annual Meeting: Election committee Board candidates selected. Next Board Meeting Date: May 22, 2018 @ 5:30 at the River Woods Office Adjourn: Motion Ray, April seconded to adjourn meeting at 6:00 pm. Approved Minutes respectfully submitted by Kimberly G. HOA GM
________________________________________________________________________________________________________________. Minutes of the 03/20/2018 Board of Directors Meeting 5:30pm @ River Woods Office Townhouse Villages at River Woods HOA Members present: Marilyn Jenkins, President; Vice-President; Anna Goyette, Treasurer; Eric Tester; Ray Mincer, Valerie Impagliazzo and Don Picard Members absent: Pat Picard, Secretary and April Bowen Others: Kimberly G. (GM-Office) Call to order: President Marilyn called meeting to order at 5:30 pm at the River Woods Office. Agenda: Motion Anna, Don seconded to approve Agenda for tonight’s meeting as submitted. Approved Minutes: Motion Val, Ray seconded to approve 02/15/18 Board Meeting Minutes as presented. Approved Business from the floor: Unit #22 – Review of Last meeting….Request for railing plan; Work completed and owner contacted, plan not submitted for work and the work violates regulations. Motion Eric, Ray seconded to approve railing in courtyard. The Board denies this request of railing down common sidewalk and owner must remove railing from common sidewalk and repair or replace per association requirements with Loren, resubmit railing request by 5/1/2018 to include anchoring railing into the dirt only and include this will be maintained by the owner and removed by the owner upon sale listing of unit on the actual request. Approved The Board reviewed this request again due to a note received asking for further review. Since this decision, another party has been out saying he is going to remove the privacy fence for another railing. Motion Anna, Ray seconded to deny the request of removing the partition fence and also deny the railing on common ground. This owner can use his garage for access. The walkway inside the courtyard should be a priority to replace, which is the owner’s responsibility. It is extremely unsafe. The contractor must remove the railing and repair/replace the concrete and not in any way alter the privacy fence. It must stay intact. The railing must be removed by 6/1/2018, request denied for further consideration of railing removal. If the railing is not removed by 6/1/2018, River Woods will remove the railing and replace the walk, with the cost charged to the owner’s assessments. Approved Maintenance: · Garage Lights – Motion Val, Don seconded to send notice to owners after spring walkthrough for mandatory switch to updated lighting for any garage lights that still have the globe light fixture. That’s because those older fixtures will not work with the new LED bulbs we need to go to (because incandescent bulbs are being phased out and will no longer be available). We are required to have garage lights on from dusk to dawn, so fixtures that work with the new LED bulbs are required. (For other lights, such as front-door lights, owners can continue to use older fixtures if they choose, but the Association is required to have the garage lights provide illumination all night.) Owners can purchase a new garage light fixture from the office for $46.00 and self-install, or purchase the light for $50 and the office will install it. The deadline for owners to install the fixtures is 9/15/2018. If not done by that date, the Association will install a new light and charge it to the owners account. Notices will be out in May to owners who are required to make this switch. Approved The new fixtures run on an A19 dimmable 60w LED. If you put the wrong bulb in these fixtures they will not run properly. The new LED light bulbs do not work in older fixtures correctly. · Todd’s memorial – The crew is working on the bench and other features which will be put up by the pond across from the office when ready. More to come on this unveiling. · Buckthorn Update – Work is completed this fall; spraying areas will happen in spring summer. Financials: · February and YTD Financials and reconciliations reviewed. Motion Anna, Don seconded to approve the financials as presented. Approved Other Business: · Annual Meeting date: Room at the Mary Mother of the Church same place as last year, at 6 p.m. Monday, June 11, 2018. Next Board Meeting Date: Tuesday April 24, 2018 @ 5:30 at the River Woods Office Adjourn: Motion Don, Erick seconded to adjourn meeting at 6:20 pm. Approved
Minutes respectfully submitted by Kimberly G. HOA GM ________________________________________________________________________________________________________________ Minutes of the 02/15/2018 Board of Directors Meeting 5:30pm @ River Woods Office Townhouse Villages at River Woods HOA
Members present: Marilyn Jenkins, President; April Bowen, Vice-President; Anna Goyette, Treasurer; Eric Tester; Ray Mincer and Valerie Impagliazzo Members absent: Pat Picard, Secretary, Don Picard Others: Kimberly G. (GM-Office) Call to order: President Marilyn called meeting to order at 5:30 pm at River Woods Office. Agenda: Motion Anna, April seconded to approve Agenda for tonight’s meeting as amended. Approved Minutes: Motion Ray, Val seconded to approve 10/31/2017 Board Meeting Minutes as presented. Approved Business from the floor: Unit #22 – Request for railing plan; Work completed and owner contacted, plan not submitted for work and the work violates regulations. Motion Eric, Ray seconded to approve railing in courtyard. The Board denies this request of railing down common sidewalk and owner must remove railing from common sidewalk and repair or replace per association requirements with Loren, resubmit railing request by 5/1/2018 to include anchoring railing into the dirt only and include this will be maintained by the owner and removed by the owner upon sale listing of unit on the actual request. Approved Maintenance: · Snow fall reviewed with the Board · Lull Cat Purchase: Motion Ray, Anna seconded to approve purchase of the lull for the association roofs, ice dams and tree work (it is $4000 a month to rent $1,609 to own 48 months). Approved Financials: · January and YTD Financials and reconciliations reviewed. Motion Anna, April seconded to approve the financials as presented. Approved · Delinquency and actions reviewed. · 2016/17 Audit reviewed: Board reviewed full Audit. Motion Val, Eric seconded to approve FYE 10/31/2017 audit. Approved Other Business: · Annual Meeting date proposal: Will try for room at the Mary Mother of the Church same of last year. · Kimberly R/O Motion Anna, Eric to approve requested time off. Approved Next Board Meeting Date: March 20, 2018 @ 5:30 at the River Woods Office Adjourn: Motion April, Anna seconded to adjourn meeting at 6:46 pm. Approved Minutes respectfully submitted by Kimberly G. HOA GM
___________________________________________________________________________________________________________ Minutes of the 10/31/2017 Board of Directors Meeting 5:30pm @ River Woods Office Townhouse Villages at River Woods HOA
Members present: Marilyn Jenkins, President; April Bowen, Vice-President; Pat Picard, Secretary; Anna Goyette, Treasurer; Ray Mincer, Valerie Impagliazzo, Don Picard Members absent: Eric Tester Others: Kimberly G. (GM-Office) Call to order: President Marilyn called meeting to order at 5:30 pm at River Woods Office. Agenda: Motion April, Don seconded to approve Agenda for tonight’s meeting as presented. Approved Minutes: Motion Don, Ray seconded to approve 9/18/2017 Board Meeting Minutes as presented. Approved Business from the floor: None Requested Financials: · YTD Financials and reconciliations reviewed. Motion Ray, Anna seconded to approve the financials as presented. Approved · Past due insurance owed by owners: $6579.17. Most of the past-due owners have been turned over to legal and the remaining will be this week. Maintenance: · Roofs: Three done this fall and doing two more, as weather permits. · Leaf clean-up ongoing – much rain, need to wait for dry out to get machines back on grounds. · Filling voids between asphalt and driveways will happen soon. Other Business: Next Board Meeting Date: Jan 2018 TBD Adjourn: Motion Anna, April seconded to adjourn meeting at 6:00pm. Approved Minutes respectfully submitted by Kimberly G. HOA GM __________________________________________________________________________________________ Townhouse Villages at River Woods HOA Minutes of the 9/18/2017 Board of Directors Meeting 5:00pm @ River Woods Office Members present: Marilyn Jenkins President, April Bowen VP, Pat Picard Secretary, Eric Tester, and Ray Mincer & Don Picard Members absent: Valerie Impagliazzo & Anna Goyette Treas Others: Kimberly G. (GM-Office) Call to order: President Marilyn called meeting to order at 5:00 pm at River Woods Office. Agenda: Motion Don, April seconded to approve Agenda for tonight’s meeting as presented. Approved Minutes: Motion April, Don seconded to approve 7/25/2017 Board Meeting Minutes as presented. Approved Motion Don, Marilyn seconded to approve 8/7/2017 Board Meeting Minutes as presented. Approved Motion Ray, Pat seconded to approve 8/24/2017 ACC Meeting Minutes as presented. Approved Business from the floor: None Requested Financials: · August and YTD Financials and reconciliations reviewed. Motion Dan, April seconded to approve the financials as presented. Approved · CPA Engagement: Motion Pat, Ray seconded to accept proposal from Michael P Mullen CPA for 2016-2017 fiscal Year End Audit and taxes. Approved · Review 2017-2018 Budget: Motion Don, April seconded to accept Nov 1, 2017-Oct 31, 2018 Fiscal Year Budget as presented and association fees will remain at $292.00. Approved Maintenance: · Fire hydrants are repaired and asphalt replacement patching will be completed Wednesday. Remaining partial seal-coating will be completed right after patching as weather permits. · Shed by office will be completed in about three weeks. · 190-195 is looking like 2-3 weeks for completion of wall, woods and landscaping pending weather. Other Business: · Board positions: Ray motion Eric seconded to appoint the following Board Positions: Marilyn Jenkins President, April Bowen VP, Anna Goyette Treas. and Pat Picard Secretary. All Approved · Code of Conduct: Board reviewed and signed code of conduct expectations – motion Pat, Don seconded to proceed with signature from Board members on the code of ethics. Approved Next Board Meeting Date: October 31st, 2017 Adjourn: Motion April, Don seconded to adjourn meeting at 5:43 pm. Approved Minutes respectfully submitted by Kimberly G. HOA GM
_________________________________________________________________________________________________________ Townhouse Villages at River Woods HOA Minutes of the 8/7/2017 Board of Directors Meeting 4:00pm@ River Woods Office Members present: Anna Goyette Treasurer, Valerie Impagliazzo, Don Picard, Marilyn Jenkins President. Members absent: April Bowen VP, Eric Tester, Ray Mincer and Pat Picard Secretary. Others: Kimberly G. (GM-Office), Julie Ertz, Kraus-Anderson Call to order: President Marilyn called meeting to order at 7:33am at River Woods Office. Agenda: Motion Don, Anna seconded to approve Agenda for today’s meeting as presented. Approved Business from the floor: None requested Other Business: · Insurance renewal – Motion Anna, Val seconded to accept Kraus Anderson Insurance proposal with a minimal decrease in cost to the owners as presented. Deductibles remain the same at $5,000 and water loss/sewer at $15,000. Approved · The association raised building values by 1.5% to be sure enough funds were available for a full replacement to rebuild. The deductibles remain the same as the last several years at $5,000 per occurrence and $15,000 for all water and sewer losses. The owner is responsible for covering this loss assessment deductible with their HO6 coverage. The total package will mean a $4.38-$2.95 decrease for the year of insurance per unit. · Insurance terrorist coverage – Motion Anna, Don seconded to decline terrorist coverage. Approved Next Meeting Date: October TBD Adjourn: Motion Don, Val seconded to adjourn meeting at 7:59 am Approved Minutes respectfully submitted by Kimberly G. HOA GM ________________________________________________________________________________________________ Minutes of the 8/24/2017 @ 5:00 pm Architectural Committee of Townhouse Villages at River Woods HOA Members present: Anna Goyette, Karon Chalmer. Dave Wahlstrom, Bob Anderson, Becky Phillips, Mark Heaner and Diane Wood, Members absent: Brad Ihrke Others: Kimberly G. Office GM Call to order: Chair Anna called meeting to order at 5:00 PM. Agenda: Motion Becky, Karon seconded to approve Agenda as amended. Approved Minutes: Motion Dave, Karon seconded to approve the minutes as presented. Approve Business from the floor: N/A Architectural Request: · 44 Window replacement front side: Motion Mark, Diane Seconded to approve request as submitted. Approved · 119 Replace patio sliding glass door: Motion Becky, Dave Seconded to approve request with no grids. Approved · 172 Installing deck off patio door: Motion Bob, Diane Seconded to approve request as submitted. Who is doing the work? Approved · 192 Replace patio door: Motion Mark, Becky Seconded to approve request as submitted with no grids. Approved · 282 Replace deck railing: Motion Karon, Dave Seconded to approve request as submitted. Approved · 127 Complete Siding replacement to Vinyl: Motion Diane, Dave Seconded to approve request. Approved · 63 Gutter addition and fascia replacement: Motion Bob, Becky Seconded to approve requests submitted. Approved · 282 SunSetter retractable awning addition: Motion Dave, Mark Seconded to approve request as submitted. Approved Other Business:
Members: Chair – Anna Goyette #156 Responsible for checking completion of approved architectural request forms. Area I 10-49 Becky Phillips # Area II 50-85 Karon Chalmers #35 Area III 86-121 Mark Heaner # Area IV 122-161 Dave #25 Area V 162-229 Anna Goyette #156 Area VI 230-257 Diane #333 Area VII 258-273 Diane #333 Area VIII 274-333 Bob Anderson Violations: N/A Completion forms: N/A Next meeting date: Thursday 21, 2017 at 5:00pm Adjournment: Motion Becky, Diane Seconded to adjourn at 5:55pm. Respectfully Submitted,
Kimberly River Woods Recorder _______________________________________________________________________________________________ Townhouse Villages at River Woods HOA Minutes of the 7/25/2017 Board of Directors Meeting 5:30pm @ River Woods Office Members present: Marilyn Jenkins President, Valerie Impagliazzo , April Bowen VP, Anna Goyette Treas., & Don Picard Members absent: Pat Picard, Eric Tester, and Ray Mincer Others: Kimberly G. (GM-Office) Call to order: President Marilyn called meeting to order at 5:27 pm at River Woods Office. Agenda: Motion April, Don seconded to approve Agenda for tonight’s meeting as presented. Approved Minutes: Motion Anna, Don seconded to approve 6/20/2017 Annual Meeting Minutes as presented. Approved Business from the floor: None Requested Maintenance: · Maintenance progress tracker: Boulder wall has begun at corner of #57 and will continue with wall, sidewalk and regrading. · Asphalt Update: The ring road resurface is completed. All sealcoating except last part of 57 to 62 will be the last phase once the wall is complete. · Pool: Health department inspection complete. Financials: · June and YTD Financials and reconciliations reviewed. Motion Don, Val seconded to approve the financials as presented. Approved Other Business: · Night to Unite: Event happening on August 1st. First notice sent by email, second sent with Villager Today and postings will happen Wednesday afternoon or Thursday Morning. · Kraus Anderson Insurance – Looks like the presentation of quotes will happen at sometime between the 8/2nd-10th. Board will be called upon last minute to vote on a policy. Next Meeting Date: TBD based on when insurance review is called. Adjourn: Motion Anna, April seconded to adjourn meeting at 5:40 pm. Approved Minutes respectfully submitted by Kimberly G. HOA GM
___________________________________________________________________________________________________________________ Minutes of the Townhouse Villages at River Woods HOA Annual Meeting Tuesday, June 20, 2017 – 6:00 p.m. – Mary, Mother of the Church, Burnsville
Call to Order: By Marilyn Jenkins, Board President at 6:00 pm. Board members introduced themselves by name and unit number. Quorum: (10%=33 units) we have reached a quorum with more than 33 units by proxy or in person at the start of the meeting. President: Thank you for taking the time to come to the 2017 Annual Meeting. Please turn off all cell phones. If you need to take a call please leave this room. No recording devices are allowed at this meeting. Units represented in Person: 10, 23, 25, 60, 70, 84, 90, 91, 96, 99, 109, 128, 130, 135, 149, 156, 163, 193, 201, 212, 230, 240, 254, 255, 263, 264, 267, 273, 275, 276, 282, 291, 308, 311 and 321. Others Present: Loren P., Grounds Manager; Kimberly G., GM; Sarah M., Holly S. and Julie E. from Kraus Anderson Insurance Election of Board of Directors: KG Committee · Call for nominations from the floor. · There were no nominations from the floor. · Kimberly called to close nominations from the floor. Motion, Alice 263, Betty 267 seconded to close nominations from the floor. Approved · Kimberly called for collection of Ballots. · Election Results: Valerie#23, Ray #90 and Pat #321 are elected for a 3 year term. Congratulations! A big Thank You to Carl who is retiring for his four years of service on the Board! Master Policy Insurance presentation by Julie Ertz and Holly Smith of Kraus Anderson Insurance. Julie discussed what the master policy covers: property value, liability for common areas, pool, automobiles, additional equipment, workman’s comp, crime (association theft), directors/officers and umbrella liability. Holly and Julie explained that River Woods has a very limited market for their type of risk due to such cost factors as: age of structures, density of units, and vast acreage. As there have been minimal claims at the present time, Julie estimated a flat or slight increase for next year. She reviewed HO6 policies, which cover owner’s belongings, owner’s liability, improvements and betterments vs standard grade construction and should have loss assessment endorsement (gap between HO6 and master policy deductibles). Current deductibles: $5,000.00 per occurrence, with the exception of water damage, for which the deductible is $15,000.00. The replacement values are being increased this year by 1.5%. Each homeowner is responsible for purchasing their own HO6 policy. The HO6 policy should include the contents you move in with as well as the cost of improvements you have made to the unit beyond contractor grade material. October 1st renewal of the master policy, invoicing to be sent first week of August. Letters to homeowners to verify information for insurance purposes will be mailed out next week. The Board has a policy in place that the master insurance policy is not provided to owners, rather a Certificate of Policy Insurance will be sent to each homeowner. Please retain it for your own records. Any questions regarding our master insurance coverage should be directed to the HOA office and the Kraus Anderson agent as needed. Buckthorn Removal Review: Loren P Loren discussed the buckthorn removal process and the process of rejuvenating the areas after 3 years. The process is lengthy but will pay off over time. The handout will be included online with the next Villager. New Pet Policy: *Pet rule revision: New rules and procedures will begin 7/1/2017. This procedure will correspond to the City ordinance already in place. Pets are not permitted on the common grounds unless leashed and attended. Pet owners should be educated on the City of Burnsville’s pet ordinance. The HOA will enforce Burnsville’s pet restraint/nuisance ordinance. Burnsville Animal Control has been given permission by the HOA Board of Directors to enter River Woods at any time and pick up any pet found running loose or to answer complaints by residents concerning pets. No leashes are to be attached to common grounds or units. All domesticated pets (dogs, cats, and ferrets) over the age of 4 months must be registered with the City. Licenses expire in two calendar years and must be updated with the City. There will be one warning documented in Owner’s accounts for any pet related incident including, but not limited to; defecation not immediately cleaned up (take plastic baggies with you when walking pets), or an unleashed pet. The fine for the 2nd incident is $25 and the fine(s) increases by $25 for each subsequent violation; example $50, $75, $100, $125 etc. Once a fine has been assessed to your unit you will be required to turn in a copy of your City pet license to the Association office. If you have not registered your pet, the pet is not allowed in River Woods until it has been registered and that documentation is provided to the office. Fines cannot exceed $500.00 in any calendar year or you will be required to remove the pet from Townhouse Villages at River Woods Association. The two-pet maximum per unit, will not be changed. All costs associated with the collection and legal action regarding pets are the responsibility of the unit owner to pay and will be assessed to their unit account. The issues throughout River Woods are very much out of control and many owners are not following the City ordinance or River Woods rules. All owners suffer by stepping in the defecation and the odor that goes with it. It also affects the crew’s ability to properly complete their maintenance in defecation-filled areas. The Board asks all owners’ help in resolving this issue and reporting any issues to the River Woods office. Aggressive/vicious animals such as Pitbulls, Rottweilers, and many other breeds, which may be a danger to other pets or people, are not allowed. No aggressive pets will be allowed in River Woods. In addition, if at any time your pet bites a person or domesticated animal or causes injury to either, your pet will need to be permanently removed from the Association regardless of any City or Animal Control guidelines. This rule will be sent to all owners with the Annual Meeting minutes and Newsletter, The Villager, at the end of June. GM Report: By KG · Insurance was sent for bidding in May. We are expecting proposals in beginning of August. Insurance coverage currently is: Agent -Kraus Anderson – All In coverage $5000 Deductible $15,000 water/sewer deductible In need of Certificates - call Elysia 952-707-8220 Claims - call Lori 952-707-8218 – For all claims, call the office first. For dissatisfaction with claim response or service, call the HOA office. Each homeowner should carry an HO6 for contents/upgrades/deductible of $15,000 · Roof Phase 3 will begin in the fall.
· Road replacement project was to begin June 13th but was cancelled due to storms on another project. We will let everyone know when it is back on the schedule. Sealcoating and repairs will be done later.
· Painting - Painting will be continuing this year with schedule in areas 44-95 and 96-133. All units were sent repair notices to be completed before painting begins. Painter is starting week of 6/19 and will post notices when moving on as schedule continues. The painter will begin with some miscellaneous items that need to be done for the office first.
· Sidewalk and major replacement area projects started in June – #274 retaining wall and steps completed – then moved on to sidewalk sections and to #72 wall and partial walk and finish at #190-195 back of units retaining wall and sloping/grading.
· Night to Unite Volunteers Needed – will be held Tuesday, August 1st. Homeowners should contact the office if you would like to volunteer.
· Financial Report – for Fiscal Year 2016/17 – reporting on cash basis Year ending funds in checking $22,869.60 and savings $41,553.38 Income $1,130,259.00 vs. Budget $1,083,648.00. – increased income was due to past years’ balances being paid off at real estate closings, overage in fees and fines as well as past legal fees recovered. Expenses $1,108,340.00 – Of which $284,348 were replacement reserve items. In Fiscal 2016 a complete CPA Audit was performed by CPA, Mark Van Zandt that included all expenses verified beyond what is required by the Federal Government.
a. There is no litigation with the association at this time. b. Past-due assessments (fees-late charges-fines-legal-court ordered) more than 30 days past due - effective 6/20/2017 1pm of business day. Include the following units: 34, 64, 71,102, 123, 126, 142, 164, 167, 216, 217 and 262. Some of these units are on payment plans and doing well at clearing up their balance and some are in foreclosure. c. Total money owed (not including write offs) as of today is $20,308.09 which is 13 units past due 30 days. d. Fees currently are $292.00 per month per unit. Our fiscal year runs from November 1st to October 31st. The 2018 budget is in review the new fee amount will remain the same as 2016/2017 - Fee envelopes will be sent out in October for use starting in November. e. Pool - Opened weekend of June 16th. All is going well at this time. Pool replacement plan is was approved and signed with the work to begin in spring of 2018.
Q & A Session: Volunteers needed for ACC committee. Please contact the office if you can give some time to your association.
Q: What will happen if dogs defecate in a yard that is not their own. The owners who live there should not have to pay any fine. A: The office will handle this on a case by case basis. Reports of sightings from the crew and owners can help to identify the problem dogs and their owners.
Q: Are the aggressive dog breeds allowed at all? A: That is a touchy question because of mixed breads and will be taken on a case by case basis.
Q: Can we create a dog park in River Woods? A: No, it is not being considered at this time. Issues of liabilities, dog defecation cleanup and placement are all items that have been considered in making this decision.
Q: Can the website be interactive for comments and discussion? A: No – this was a major discussion upon implementing the website. People’s comments and input need to go through the office as a filter to avoid any issues and inappropriate items that anyone could post. The site is public so it will not be interactive.
A HUGE thank you goes out to the Board for their service, time and dedication to the association and to continually make decisions based on the WHOLE association and not just one unit or area!
Board positions will remain the same until the next Board meeting.
Adjourn: Motion Dave # 25, Betty # 70 seconded to adjourn the 2017 Annual Meeting at 7:31 pm. Approved
_____________________________________________________________________________________________________________ Minutes of the 5/16/2017 Board of Directors Meeting 5:30pm @ River Woods Office Townhouse Villages at River Woods HOA
Members present: Marilyn Jenkins President, Valerie Impagliazzo , Anna Goyette Treas., Eric Tester, April Bowen VP, Pat Picard, Sec. Carl Aldrich & Don Picard Members absent: N/A Others: Kimberly G. (GM-Office) & #174 Doug Johnson Call to order: President Marilyn called meeting to order at 5:27 pm at River Woods Office. Agenda: Motion April, Don seconded to approve Agenda for tonight’s meeting as presented. Approved Minutes: Motion Eric, Pat seconded to approve 4/18/2017 Board Minutes as presented. Approved Business from the floor: None Requested Maintenance: · Pricing for pool Homes surrounding River Woods- Motion April, Don seconded to charge the homes $150.00 for the 2017 pool season. Last year was $ 150.00 Pool start up progress - Holes are patched, now needs grey plaster coat – 4 days without rain then paint is 5-7 days dry time. This is progressing fine at this point. Opening is on June 7th. · Maintenance progress tracker; Boulder wall Off of ring road by 274 is done – now working on walk. No word on road work start date. Lawn spraying for crab grass is complete. · Pond barley from the City: It will be delivered and it is free again this year. Depending on the amount they deliver select ponds will be treated. Financials: · April and YTD Financials and reconciliations reviewed. Motion Anna, Don seconded to approve the financials as presented. Approved Other Business: · Kraus Anderson Insurance – Please request Insurance handout to give owners during presentation to give more information to owners on coverages. Next Meeting Date: Annual Meeting June 20, 2017 Adjourn: Motion Valerie, April seconded to adjourn meeting at 5:50 pm. Approved Minutes respectfully submitted by Kimberly G. HOA GM
___________________________________________________________________________________________________ Minutes of the 4/18/2017 Board of Directors Meeting 5:00pm @ River Woods Office Townhouse Villages at River Woods HOA Members present: Marilyn Jenkins President, Valerie Impagliazzo , Anna Goyette Treas., Eric Tester, April Bowen VP, Pat Picard, Sec. & Don Picard Members absent: Carl Aldrich Others: Kimberly G. (GM-Office) Call to order: President Marilyn called meeting to order at 5:00 pm at River Woods Office. Agenda: Motion Pat, Don seconded to approve Agenda for tonight’s meeting as presented. Approved Minutes: Motion Eric, April seconded to approve 3/7/2017 Board Minutes as presented. Approved Business from the floor: None Requested Maintenance: · Three boulder wall projects taking place this summer: Off of ring road by 274, in back of detached area 190-195 and 72 corner. · Sidewalk Replacement Prioritizing: This will be completed over the next month, decisions will not be made until the end of May. · Budget is stripped down this year due to amount of asphalt work and pool reserve funding out of budget. All requests will be reviewed and a limited number will be chosen to work on this year. · Dog Defecation rule revision: New rules and procedures will begin 7/1/2017. This procedure will correspond to the city ordinance already in place. All pets (dogs, ferret and cats) must be registered with the city. Licenses expire in two calendar years and then must be updated with the city. There will be one warning documented in owners account for any pet related incident including defecation not immediately cleaned up and a pet not on a leash, $25 first fine then the fine increases by $25 each time after the 1st fine (ex. $50, $75, $100, $125 and so on…). Once a fine has been assessed to your unit you will be required to turn in a copy of your city pet license. If you have not registered your pet, the pet is not allowed in River Woods or the City. The two pet maximum will not be changed. Fines cannot exceed $500.00 in any calendar year or you will be required to remove the pet from Townhouse Villages at River Woods Association. All costs associated with collection and legal action are the responsibility of the unit owner to pay and will be assessed to their unit. The issues throughout River Woods are very much out of control and many owners are not following the City ordinance or River Woods Rules. All owners suffer by stepping in the defecation and smelling it and crews cannot do maintenance work in defecation areas. The Board asks all owners help resolve this issue and report any issues to the River Woods office. Motion Pat, Val seconded to proceed with the new pet policy effective 7/1/2017. Approved This rule will be sent to all owners with the Annual Meeting minutes and Newsletter in June. Financials: · March and YTD Financials and reconciliations reviewed. Motion April, Don seconded to approve the financials as presented. Approved Other Business: · 2017 Annual Meeting Election Committee: Don, Anna and April - Recorder Kimberly – Review members terms that are up and candidates for position. · Annual Meeting Agenda: Annual meeting items for discussion, new pet policy and a presentation of the tree and buckthorn removal processes that are well underway. Next Meeting Date: May 16th, 2017 at 5:30 pm. Adjourn: Motion Anna, Val seconded to adjourn meeting at 6:06 pm. Approved Minutes respectfully submitted by Kimberly G. HOA GM _________________________________________________________________________________________________________ Minutes of the 3/7/2017 Board of Directors Meeting 5:30 @ River Woods Office Townhouse Villages at River Woods HOA Members present: Marilyn Jenkins President, Anna Goyette Treas., Carl Aldrich, Eric Tester, April Bowen VP, Pat Picard, Sec. & Don Picard Members absent: Valerie Impagliazzo Others: Kimberly G. (GM-Office) & #183 Diane Call to order: President Marilyn called meeting to order at 5:41 pm at River Woods Office. Agenda: Motion Pat, Don seconded to approve Agenda for tonight’s meeting as presented. Approved Minutes: Motion Anna, Eric seconded to approve 1/31/2017 Board Minutes as presented. Approved Business from the floor: · #183 – Diane – Had discussion with the Board on questions about the association and rules. Maintenance request: Will be sent to owners end of March and will be due back to office on 5/1/2017 Asphalt work: Signed for 2017 contracted work including sealcoating and ring road completion of replacement · Pool refurbishment: Contract signed for 2018 Financials: February Financials reviewed. Motion Anna, April seconded to approve the financials as presented. Approved Other Business: City wide garage sale: Date is 5-19 through 5/20 Board has made the decision to let owners sign up with the city if they so choose but the association will not be involved this year. Pet fine changes. The Board discussed fines not being progressive enough to solve serious violation units in the association. Effective 5/1/2017 the pet rules will be redone to include changes in the fining system. Information will be sent in the May Villager. Next Meeting Date: April 18, 2017 at 5 pm. Adjourn: Motion Don Carl seconded to adjourn meeting at 6:58pm. Approved Minutes respectfully submitted
by Kimberly G. HOA GM
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