Minutes of the 10/23/2018
Board of
Directors Meeting 5:30pm @River Woods Office Townhouse Villages at River Woods
HOA
Members present:
Marilyn Jenkins,
President; April Bowen Vice-President; Anna
Goyette, Secretary; Treasurer Don Picard, Ray Mincer, Valerie Impagliazzo, David Wahlstrom and
Eric Tester
Members absent: Pat Picard
Others: Kimberly G. (GM-Office),
Call to order: President Marilyn called meeting to order at 5:30
pm at the River Woods Office.
Agenda: Motion Don, April seconded to approve Agenda for
tonight's meeting as submitted. Approved
Minutes: Motion Dave, A1111a seconded to approve Minutes for 9/17/18 meeting as
submitted. Approved
Business from the
floor:
•
22 No response on railing
removal: Motion Anna, Dave to have Loren remove
railing and repair
cement if not completed by 11/5/18. The unit is to be billed the cost of the removal
and concrete repair.
Approved
•
88 Letter to the Board:
The Board discussed
this suggestion. The painting cost has gone up but, yet the required
amount of work has gone down. It was never meant
to off set fees. Fees cannot be different for any unit. When vinyl was agreed
upon it was stated there would not be a required time-frame nor would the owners
who did not have vinyl would be assessed.
Maintenance:
•
Pool closing: Horizon came and winterized pool
with Loren. Then came back to install pool cover. Pool cover arrived cut incorrectly. It is usable
this year and new one will be installed next fall free of charge.
Final payment was made to
Horizon for completion of replacement and commitments.
•
Fall clean up: Crews have still been mowing-
they stati leave pick
up in heavy locations Monday on common area. Many trees with leaves
remain and this process will continue until the snow flies.
- Pruning:
Pruning has begun and will be completed as time allows.
Financials
•
FYE
completion: Motion seconded to approve fiscal year end financials as
presented. Approved
•
Audit engagement: Motion April,
Ray seconded to complete full Audit with Mullen CPA for a two-year contract with completion by 12/31/2018. Approved
•
Insurance Balance
Update: Insurance due $8200 we have $7975 in
hold check- not very far off
Other Business:N/A
Next Board Meeting Date:TBD Spring
Adjourn:
Motion Dave, Don seconded to
adjourn meeting at 6:20 pm. Approved
Minutes respectfully submitted by Kimberly G. HOA GM
_________________________________________________________________________________________
Minutes
of the 09/17/2018
Board
of Directors Meeting 5:30pm @ River Woods Office
Townhouse
Villages at River Woods HOA
Members present: Marilyn Jenkins, President; April Bowen Vice-President; Anna Goyette, Secretary; Treasurer Don Picard, Ray
Mincer, Valerie
Impagliazzo, David Wahlstrom and Eric
Tester
Members absent: Pat Picard
Others: Kimberly G. (GM-Office),
Call to order: President Marilyn called meeting to order at 5:30 pm
at the River Woods Office.
Agenda: Motion April,
Anna seconded to approve Agenda for tonight’s meeting as submitted. Approved
Business from the floor:
·
227 Myron –
request for bus to not park during breaks in area anymore – Motion April, Eric seconded to let the bus driver park the bus in
the association during his breaks from working. Approved
Other Business:
·
Rental
requirements for owner who purchased before 7/27/1994 (non-owner-occupied
units), Rental and roommate requirements for owner occupied unit. Motion Don,
Anna seconded to ratify the corporate resolution dated 9/17/2018 for rentals
restrictions rules and regulations are effective dated 9/17/18. Approved This will be sent to all owners by 9/24/18. Approved
·
Fee Increase
Letter unanimous approval to send to owners by end of month.
Past due assessments were
reviewed.
Next Board Meeting Date: Tuesday Oct
23rd at the River Woods Office 5:45
Adjourn:
Motion Dave, Val seconded to
adjourn meeting at 6:35 pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
__________________________________________________________________
Minutes of the 8/14/18 @ 5:15 pm
Architectural Committee of
Townhouse Villages at River
Woods HOA
Members present: Anna
Goyette, Karon Chalmer, Becky Phillips, Mark Heaner Dave Wahlstrom, Bob
Anderson and Brad Ihrke
Members absent:
Diane Wood,
Others: Kimberly
G. Office GM
Call to order:
Chair Anna called meeting to order at 5:22 PM.
Agenda: Motion
Bob, Becky seconded to approve Agenda as submitted. Approved
Business from the floor: N/A
Architectural Request:
·
299
adding Gutters – Motion Mark, Bob seconded to approve addition of gutters. Notation
for garage front gutter to add an elbow and extension to bring away from
foundation. Approved
·
160 deck
railing replacement – Motion Mark, Becky seconded to approve deck railing
change to match 161 on the left side. Approved
·
213 deck
rail – Motion Mark, Dave seconded to approve deck replacement and railing
submission. Approved
·
294 vinyl
siding – Motion Brad, Dave seconded to approve request as submitted. When
siding they need to remove extra piece of wood between windows as other units. Approved
·
21 Garage
entry, front and storm door – Motion Karon, Dave seconded to approve
replacing the door. Approved
Other Business:
Members: Chair –
Anna Goyette #156
Responsible for checking
completion of approved architectural request forms.
Area I
10-49 Becky Phillips #70
Area II
50-85 Karon Chalmers #35
Area III
86-121 Mark Heaner # 99
Area IV
122-161 Dave #25
Area V
162-229 Anna Goyette #156
Area VI
230-257 Brad Ihrke #311
Area VII
258-273 Diane #333
Area VIII 274-333
Bob Anderson #272
Violations: N/A
Completion forms: Dave turned in remaining that are completed.
Next meeting date: September 11, 2018 at 5:15 pm at the River Woods Office
Adjournment:
Motion Dave, Bob Seconded to adjourn at 5:55pm.
Respectfully Submitted,
Kimberly River Woods Recorder
__________________________________________________________________________
Minutes
of the 08/13/2018
Board
of Directors Meeting 5:30pm @ River Woods Office
Townhouse
Villages at River Woods HOA
Members present: Marilyn Jenkins, President; April Bowen Vice-President; Anna Goyette, Secretary; Ray Mincer, Valerie Impagliazzo, David Wahlstrom and Don
Picard
Members absent: Eric Tester
and Treasurer and Pat Picard
Others: Kimberly G. (GM-Office),
Call to order: President Marilyn called meeting to order at 5:30 pm
at the River Woods Office.
Agenda: Motion Anna,
Don seconded to approve Agenda for tonight’s meeting as amended. Approved
Minutes:
·
Motion April, Val
seconded to approve 07/09/18 Board Meeting Minutes as presented. Approved
·
Motion Ray, Anna
seconded to approve Board 7/09/18 legal minutes as amended. Approved
·
Motion Don, Anna seconded
to approve 08/08/19 Board Meeting Minutes as presented. Approved
Business from the floor: N/A
Maintenance:
·
Pool Update – Concrete
around pool will be completed Wednesday, 8/15/18. Pool surface expected to be
completed by end of week and ready to fill. After that the heating and
stabilization of chemicals needs to happen.
·
Boundary Survey -
the surveying has been going on for two weeks – we expect they will be
completed by the end of August. Will notify owners when complete, so if they
see stakes they may remove upon our notice.
Financials:
·
June and YTD Financials
and reconciliations reviewed. Motion Anna, Don seconded to approve the
financials as presented. Approved
·
Insurance
reviewed at last week’s meeting.
·
Review of Budget:
Budget discussed. Motion Pat, Dave seconded for a 2.4% increase to $299.00 for
2018/19 fee assessment monthly and budget approval. Approved The Board will send out letter, will be created
and distributed in September. Approved
Other Business:
·
There is a general
decline of respect and courtesy toward office and grounds staff. Don will work
on notice for residents from the Board.
·
Motion Dave, Don seconded
to have the President sign and approve the PUD city amendment. Approved
Next Board Meeting Date: Monday
September 17, 2018 at the River Woods Office
Adjourn:
Motion Anna, Ray seconded to
adjourn meeting at 6:06 pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
___________________________________________________________________________________________
Minutes of the 07/09/2018
Board of Directors Meeting 5:30pm @ River Woods Office
Townhouse Villages at River Woods HOA
Members present: Marilyn Jenkins, President; April Bowen Vice-President; Anna Goyette, Treasurer; Pat Picard,
Secretary; Ray Mincer, Valerie Impagliazzo, Eric Tester and Don Picard
Members absent: N/A
Others: Kimberly G. (GM-Office),
Call to order: President Marilyn called meeting to order at
5:30 pm at the River Woods Office.
Agenda: Motion
Anna, April seconded to approve Agenda for tonight’s meeting as amended. Approved
Minutes:
·
Motion Ray,
Pat seconded to approve 04/24/18 Board Meeting Minutes as presented. Approved
·
Motion Don,
Dave seconded to approve 06/11/18 Annual Meeting Minutes as presented. Approved
Business from the floor:
·
Unit 82 – Review
of damages to neighbor’s property and assessment to correct deficiencies on
unit #82 and unit #83. Motion Anna, Val to proceed with assessment to complete
this work as soon as possible to stop additional damage and get unit violations
resolved. Approved
Maintenance:
·
Pool Update
– Still hoping to open the pool end of July. Tuesday the website will be
updated. The weather has total control on completion. A huge delay because of
water coming in from sides and at the bottom of the pool so the core drilling
and cement put at the bottom of the pool has yet to be completed.
·
Priority
units for repair and maintenance of exterior of unit #82(damage to neighbor
unit #83), #51, #247 and #323 (damage to neighbor unit #322). These units need
to resolve issues quickly.
·
Boundary
Survey Review – Motion Dave, Ray seconded to hire survey company to complete
boundaries survey of association perimeter. Approved
Financials:
·
May and YTD Financials
and reconciliations reviewed. Motion Anna, Pat seconded to approve the
financials as presented. Approved
·
Preliminary
budget and fee increase discussion – Preliminary budget numbers reviewed and
will be finalized by September
Other Business:
·
Computer
upgrade – The upgrade on office systems has been completed, most bugs are
worked out.
·
High voltage
line at office – this will be completed Tuesday with Dakota electric, then
repairs made.
·
PUD change
with City Planning and City Council – Planning commission meeting tonight then
move onto final approval with City Council.
Next Board Meeting Date: Monday
August 13th at 5:30pm at the River Woods Office
Adjourn: Motion Eric, Don seconded to adjourn meeting at 6:53 pm. Approved
Minutes respectfully submitted by Kimberly G. HOA GM
_____________________________________________________________________________________________
Minutes of the 6/19/18 @ 5:30 pm
Architectural Committee of
Townhouse Villages at River
Woods HOA
Members present: Anna Goyette, Karon Chalmer. Dave Wahlstrom, Becky Phillips, Mark Heaner, Brad
Ihrke and Diane Wood
Members absent: Bob
Anderson
Others: Kimberly
G. Office GM
Call to order:
Chair Anna called meeting to order at 5:30 PM.
Agenda: Motion Dave,
Brad seconded to approve Agenda as submitted. Approved
Minutes: N/A
Business from the floor:
N/A
Architectural
Request:
·
32 – Replace
three windows: Motion Becky, Dave Seconded to approve as submitted. Approved
·
22 –
Decline any railing changes and contractor needs to remove common railing
installed and repair holes in cement.
Other Business:
- Review city deck
replacement changes will take about 60 days to resolve easement issues for
the association.
- City representatives:
Committee discussed the City implementing many things that effect the
association. What is the best way to get in front of the changes and how
is submission to the Agenda actually work. Dave will start this process
and report back to the committee as soon as more information is obtained.
Members: Chair – Anna Goyette #156
Responsible for checking completion of approved
architectural request forms.
Area I 10-49
Becky Phillips #70
Area II 50-85
Karon Chalmers #35
Area III 86-121
Mark Heaner # 99
Area IV 122-161
Dave #25
Area V 162-229
Anna Goyette #156
Area VI 230-257
Brad Ihrke #311
Area VII 258-273
Diane #333
Area VIII 274-333 Bob Anderson #272
Violations: N/A
Completion forms: Handed
out all forms for 2018 to review and turn back into office box.
Next meeting date: 7/10/18 at 5:30pm at the River Woods
Office
Adjournment: Motion
Becky, Diane Seconded to adjourn at 6:32 pm.
Respectfully Submitted,
Kimberly River Woods Recorder
_________________________________________________________________________________________
Minutes of the Townhouse Villages at River Woods HOA
Annual Meeting
Tuesday, June 11, 2018 – 6:00pm – Mary, Mother of the Church,
Burnsville
Call to Order:
By Marilyn Jenkins, Board President
at 6:00 pm. Board members introduced themselves by name and unit number.
Quorum:
(10%=33 units) we have reached a quorum with more than 33 units by proxy or in person
at the start of the meeting.
President: Thank
you for taking the time to come to the 2018 Annual Meeting.
Units represented in Person: 10, 20, 23, 25, 46, 60,
70, 75, 77, 83, 84, 90, 91, 94, 96, 99, 126, 131, 144, 150, 156, 163, 166, 174,
181, 183, 201, 203, 208, 211, 230, 262, 264, 266, 270, 272, 275, 277, 278, 282,
291, 308, 311 and 321
Units represented by Proxy:13, 14, 17, 45, 48, 49, 58,
59, 61, 72, 79, 81, 85, 128, 145, 167, 169, 173, 175, 176, 186, 190, 191, 196,
209, 217, 218, 219, 227, 254, 263, 276, 297 and 332
Others Present: Loren P., Grounds Manager; Kimberly G., GM; Sarah M. and Julie E. from
Kraus Anderson Insurance
Election of Board of Directors: KG Committee
- Call for nominations from the floor.
- There is 1 nomination from the floor, 84 Ken Kuller.
- Kimberly called to close nominations from the floor. Motion 183 Dianne, 70 Becky seconded to
close nominations from the floor. Approved
- Kimberly called for collection of Ballots.
- Election Results: #10 Eric Tester, #25 Dave Wahlstrom and #291
Marilyn Jenkins are elected for a 3 year term. Congratulations! A big
Thank You to all Board members for service on the Board!
Ballot
Tally was as follows Eric Tester 53 votes, Dave Wahlstrom 50 votes, Marilyn
Jenkins 47 votes and Ken Kuller 25 votes. 4 Ballots were invalid for unpaid
assessments or signature of owner missing.
Master Policy Insurance presentation by Julie Ertz of
Kraus Anderson Insurance.
Julie discussed what the
master policy covers: property value, liability for common areas, pool,
automobiles, additional equipment, workman’s comp, crime (association theft),
directors/officers and umbrella liability. Julie explained that River Woods has
a very limited market for their type of risk due to such cost factors as: age
of structures, density of units, and vast acreage. As there have been minimal
claims at the present time, Julie estimated a flat or slight increase for next
year. She reviewed HO6 policies, which cover owner’s belongings, owner’s
liability, improvements and betterments vs standard grade construction and should
have loss assessment endorsement (gap between HO6 and master policy
deductibles). Current deductibles: $5,000.00 per occurrence, with the exception
of water damage, for which the deductible is $15,000.00. The replacement values
are being increased this year by 2%. Each homeowner is responsible for
purchasing their own HO6 policy. The HO6 policy should include the contents you
move in with as well as the cost of improvements you have made to the unit
beyond contractor grade material. October 1st renewal of the master
policy, invoicing to be sent first week of August. Letters to homeowners to
verify information for insurance purposes will be mailed out next week. The
Board has a policy in place that the master insurance policy is not provided to
owners, rather a Certificate of Policy Insurance will be sent to each homeowner.
Please retain it for your own records. Any questions regarding our master
insurance coverage should be directed to the HOA office and the Kraus Anderson agent
as needed.
Maintenance Overview: Loren P
- Loren discussed the buckthorn removal continuation. The process is
lengthy but will pay off over time.
Chipper
went down last winter for about a month so that did slow this year’s progress. The
City of Burnsville does an annual review of all trees and marks them for mandatory
removal. The city will also make treatment recommendations for trees that could
be saved.
- Pool refurbishment overview, approximate open date of mid-July
pending weather.
- Todd’s memorial – Partial completion by pond, hope to finish the
additions to the memorial mid-summer.
GM Report: By
Kimberly G
- Insurance was sent for bidding in May. We are expecting
proposals in beginning of August. The market is currently running with a
2-8% increase. There will be a letter going to all owners shortly that
will ask you to provide the most current mortgage information on your
townhouse.
Insurance coverage currently is:
Agent -Kraus Anderson – All In coverage $5000
Deductible $15,000 water/sewer deductible
In need of Certificates - call Elysia 952-707-8220
Claims - call Lori 952-707-8218 – For all claims, call
the River Woods office first. For dissatisfaction with claim response or
service, call the HOA office. Each homeowner should carry an HO6 for
contents/upgrades/deductible of $15,000.
- Roof Phase 3 – 11 more buildings left in Phase 3 –
Phase 4 has 12 buildings and out buildings then garages will be completed
on detached units beginning end of next fall. 56 Buildings have been
roofed to date.
- Painting - Painting will be continuing this year with schedule
in areas 80 -213. All units were sent repair notices to be completed
before painting begins. Painter has started and will post notices when
moving on as schedule continues.
- Sidewalk and major replacement area projects will start in
July, Continuation of 190-195 is in
progress now
- Night to Unite Volunteers Needed – will be held Tuesday, August 7th.
Homeowners should contact the office if you would like to volunteer.
- Financial Report – for Fiscal Year 10/2017 – reporting on cash basis
Year
ending funds in checking $32,876 and savings $131,772(pool refurb funds)
Income
$1,194,500 vs. Budget $1,145,856 – increased income was due to past years’
balances being paid off, overage in fees and fines as well as past legal fees
recovered.
Expenses
$1,109,597 – Of which $307,538 were replacement reserve items.
In
Fiscal 2016 a complete CPA Audit was performed by CPA, Michael P Mullen CPA/PLLC.
There were no errors or issues with any part of the Audit.
- There is no litigation with the association at this time other
than assessment collection.
- Past-due assessments (fees-late charges-fines-legal-court ordered)
past due - effective 6/11/2018 3pm of business day. Include the following
units past due more than current months assessments:
34,71,76,84,86,95,102,110,123,129,146,171,210,231,233,265,269,297,306,309,329
Some
of these units are on payment plans and doing well at clearing up their balance
and some are in the foreclosure.
- Total money owed as of today is $ 33,593 which is #21 units with a
balance beyond this month’s assessments.
- Monthly assessment currently are $292.00 per month per unit. Our
fiscal year runs from November 1st to October 31st.
Comment, Q & A Session:
Volunteers needed for the
Night to Unite and ACC committee. Please contact the office if you can give
some time to your association.
Q: Will there be road re-surfacing completed
in area 162-213?
A: All road patching has been completed so there is no
pot holes. Bids are being solicited and this area is one of the worst. Based on
needs vs costs we have no idea if this area will be redone this year or have to
wait until summer of 2019 after pool completion.
Q: Some pole lights seem to be leaning a great
deal and looks bad for neighborhood. Why are pole lights needed?
A: Report any specific pole lights leaning and Loren
will look at. The pole light future is being reviewed. The wait currently is
for a solar solution that would last the night in the winter. We will nurse
them through until a solar option is available. Pole lights are needed for the
safety of residents and visitors. Some have stairs to navigate with no light
and it would be extremely dangerous.
C: The office staff is so responsive, just wanted to
say thank you to the office staff.
Q: How do we know what phase we are in for roofing?
A: The office has the phase chart just check with Kim
after the meeting.
C: A car was stolen from driveway in the
association, it was hotwired and found later by police and was involved in a
robbery. It is important to be sure the office has your email so you get these
emergency alerts.
Also it can be useful to join NextDoor Riverwoods
for information and questions in the neighborhood.
Q: The office was closed in May for the Board meeting,
did date get changed.
A: The Board meeting was cancelled last minute because
of illness, please feel free to call the office and confirm in case of an
emergency cancellation. Office was open regular hours.
Q: What is the procedure for contacting the Board of
Directors?
A: All communication to the Board is sent through the
office in an email or letter. The office will scan and or forward to the Board.
The Board will respond back to you, usually in a written letter.
Q: Can persons on the ballot have a resume required to
put on website when annual meeting packet is sent.
A: Great idea, the Board used to do something like
this in the past and thinks it is a great idea moving forward.
Q: When is the next ACC meeting?
A: The ACC meeting is on the calendar on the website
for June 19th Tuesday at 5:30pm.
Q: What is allowed for grills and fire pits for
insurance and association?
A: Charcoal grills are not allowed within 25ft of structures
and the same for any contained fire pits.
Q: Will stairs to walking paths be repaired?
A: It is very possible they will eventually be
eliminated all together
Q: Why are the new stairs being built without
railings?
A: Railings are extremely costly to maintain and
replace. The stairs that are being used in most areas are a pitch and length
that do not require railings and that will continue to be the new normal when
replacements are completed.
Q: Has the association discussed flood insurance?
A: No, we are not in a flood area and owners can add
this insurance on their own if they would like.
Q: How many companies are asked to bid on insurance?
A: Kraus Anderson goes to the open market, send out
the specifications and takes from the entire pool that would like to bid. We
are not a desired market in most cases because of age and density of units.
Q: What are the possibilities that deductibles will be
raised?
A: There is always that possibility, most associations
are between $10,000 and $20,000 deductibles. River Woods has committed to keep
them low as long as possible.
Q: Will the pool be warmer?
A: It will be maintained between 80 - 82 degrees
Q: Is the depth changing on the pool?
A: Yes, it will be 5 ft. not 9.
Q: Are you
familiar with black die being used to treat ponds?
A: No, Loren will check into this with the City.
Q Why are we removing buckthorn?
A: It is an invasive species, please refer to the
Burnsville City website or the U of M website for more information.
C: Loren (Tiny) Grounds Manager is a
Certified Arborist
Q: Why is ice skating banned on our ponds?
A: Safety for all! The ponds are actually holding
ponds. The water systems from the roads and grounds drain into them including
salt. Salt makes the ponds unsafe as does constant movement from water flowing
in and out continuously.
C: River Woods looks so lovely and nice, thank you to
all involved!
Q: What is the association doing about Emerald Ash Bore?
A: The association has injected the trunks of all ash
trees that should be saved. The process will have to be repeated in 2019.
A HUGE thank you goes out to the Board
for their service, time and dedication to the association and to continually
make decisions based on the WHOLE association and not just one unit or area!
Board positions will remain the same
until the next Board meeting.
Adjourn: Motion
#25 Dave, #90 Vicki seconded to adjourn the 2018 Annual Meeting at 7:20pm. Approved
__________________________________________________________________________________
Minutes of the 04/24/2018
Board of Directors Meeting 5:30pm @ River Woods Office
Townhouse Villages at River Woods HOA
Members present: Marilyn Jenkins, President; April Bowen Vice-President; Anna Goyette, Treasurer; Pat Picard,
Secretary; Ray Mincer, Valerie Impagliazzo and Don Picard and
Members absent: Eric Teste
Others: Kimberly G. (GM-Office), #25 Dave
Call to order: President Marilyn called meeting to order at
5:30 pm at the River Woods Office.
Agenda: Motion
April, Anna seconded to approve Agenda for tonight’s meeting as amended. Approved
Minutes: Motion Ray, Val seconded to approve 03/20/18 Board Meeting Minutes
as presented. Approved
Business from the floor: N/A
Maintenance:
· Todd’s memorial – Placement of the Bench area
is completed have a few items left to finish. More to come on this unveiling. Many owners have stopped by to see the
progress already.
· Roofs going now and will continue for about a
month pending weather.
Financials:
· March and YTD Financials and reconciliations
reviewed. Motion Pat, Don seconded to approve the financials as presented. Approved
Other Business:
·
Pool review: Horizon pool comp-any will begin ASAP. More
will be sent out on time line when frost is out of ground. Pool renovation will
include; new plumbing, pipes, pumps, filters, heater, chemical regulator for
both pools, it will include a depth change to 5ft, it will have a total new
surface made out of different material – no more patching and painting, pool
cover, new ladder and new concrete on surface surrounding the pool.
· Annual
Meeting: Election
committee Board candidates selected.
Next Board Meeting Date: May 22, 2018 @ 5:30 at the River Woods
Office
Adjourn: Motion Ray, April seconded to adjourn meeting at 6:00 pm. Approved
Minutes respectfully submitted by Kimberly G. HOA GM
________________________________________________________________________________________________________________.
Minutes of the 03/20/2018
Board of
Directors Meeting 5:30pm @ River Woods Office
Townhouse Villages at River Woods HOA
Members present: Marilyn
Jenkins, President; Vice-President; Anna Goyette, Treasurer; Eric
Tester; Ray Mincer, Valerie
Impagliazzo and Don Picard
Members absent: Pat Picard, Secretary and April Bowen
Others: Kimberly
G. (GM-Office)
Call to order: President Marilyn called meeting to order at 5:30 pm at the River
Woods Office.
Agenda: Motion Anna, Don seconded to approve Agenda
for tonight’s meeting as submitted. Approved
Minutes: Motion Val,
Ray seconded to approve 02/15/18 Board Meeting Minutes as presented. Approved
Business from the floor:
Unit #22 – Review of Last
meeting….Request for railing plan; Work completed and owner contacted, plan not
submitted for work and the work violates regulations. Motion Eric, Ray seconded
to approve railing in courtyard. The Board denies this request of railing down
common sidewalk and owner must remove railing from common sidewalk and repair
or replace per association requirements with Loren, resubmit railing request by
5/1/2018 to include anchoring railing into the dirt only and include this will
be maintained by the owner and removed by the owner upon sale listing of unit
on the actual request. Approved
The Board reviewed this request
again due to a note received asking for further review. Since this decision,
another party has been out saying he is going to remove the privacy fence for
another railing. Motion Anna, Ray seconded to deny the request of removing the
partition fence and also deny the railing on common ground. This owner can use
his garage for access. The walkway inside the courtyard should be a priority to
replace, which is the owner’s responsibility. It is extremely unsafe. The
contractor must remove the railing and repair/replace the concrete and not in
any way alter the privacy fence. It must stay intact. The railing must be
removed by 6/1/2018, request denied for further consideration of railing removal.
If the railing is not removed by 6/1/2018, River Woods will remove the railing
and replace the walk, with the cost charged to the owner’s assessments. Approved
Maintenance:
·
Garage
Lights – Motion Val, Don seconded to send notice to owners after spring
walkthrough for mandatory switch to updated lighting for any garage lights that
still have the globe light fixture. That’s because those older fixtures will
not work with the new LED bulbs we need to go to (because incandescent bulbs
are being phased out and will no longer be available). We are required to have garage
lights on from dusk to dawn, so fixtures that work with the new LED bulbs are
required. (For other lights, such as front-door lights, owners can continue to
use older fixtures if they choose, but the Association is required to have the garage
lights provide illumination all night.) Owners can purchase a new garage light
fixture from the office for $46.00 and self-install, or purchase the light for
$50 and the office will install it. The deadline for owners to install the
fixtures is 9/15/2018. If not done by that date, the Association will install a
new light and charge it to the owners account. Notices will be out in May to
owners who are required to make this switch. Approved The new fixtures
run on an A19 dimmable 60w LED. If you put the wrong bulb in these fixtures they
will not run properly. The new LED light bulbs do not work in older fixtures
correctly.
·
Todd’s
memorial – The crew is working on the bench and other features which will be
put up by the pond across from the office when ready. More to come on this
unveiling.
·
Buckthorn
Update – Work is completed this fall; spraying areas will happen in spring
summer.
Financials:
· February and
YTD Financials and reconciliations reviewed. Motion Anna, Don seconded to
approve the financials as presented. Approved
Other Business:
·
Annual Meeting date: Room at the
Mary Mother of the Church same place as last year, at 6 p.m. Monday, June 11, 2018.
Next Board Meeting Date: Tuesday April 24, 2018 @ 5:30 at the River Woods Office
Adjourn: Motion Don,
Erick seconded to adjourn meeting at 6:20 pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
________________________________________________________________________________________________________________
Minutes of
the 02/15/2018
Board of Directors Meeting 5:30pm
@ River Woods Office
Townhouse Villages at River Woods
HOA
Members present: Marilyn Jenkins, President; April Bowen, Vice-President; Anna Goyette, Treasurer; Eric Tester; Ray
Mincer and Valerie Impagliazzo
Members absent: Pat Picard, Secretary, Don Picard
Others: Kimberly G. (GM-Office)
Call to order: President Marilyn called meeting to order at
5:30 pm at River Woods Office.
Agenda: Motion Anna, April seconded
to approve Agenda for tonight’s meeting as amended. Approved
Minutes: Motion Ray, Val seconded to approve 10/31/2017 Board Meeting Minutes
as presented. Approved
Business from the floor:
Unit #22 – Request for railing plan; Work completed and owner contacted, plan
not submitted for work and the work violates regulations. Motion Eric, Ray
seconded to approve railing in courtyard. The Board denies this request of
railing down common sidewalk and owner must remove railing from common sidewalk
and repair or replace per association requirements with Loren, resubmit railing
request by 5/1/2018 to include anchoring railing into the dirt only and include
this will be maintained by the owner and removed by the owner upon sale listing
of unit on the actual request. Approved
Maintenance:
· Snow fall reviewed with the Board
· Lull Cat Purchase: Motion Ray, Anna seconded
to approve purchase of the lull for the association roofs, ice dams and tree
work (it is $4000 a month to rent $1,609 to own 48 months). Approved
Financials:
· January and YTD Financials and
reconciliations reviewed. Motion Anna, April seconded to approve the financials
as presented. Approved
· Delinquency
and actions reviewed.
· 2016/17
Audit reviewed: Board
reviewed full Audit. Motion Val, Eric seconded to approve FYE 10/31/2017 audit.
Approved
Other Business:
· Annual
Meeting date proposal: Will
try for room at the Mary Mother of the Church same of last year.
· Kimberly
R/O Motion Anna,
Eric to approve requested time off. Approved
Next Board Meeting Date: March 20, 2018 @ 5:30 at the River Woods
Office
Adjourn: Motion April, Anna seconded to adjourn meeting at 6:46 pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
___________________________________________________________________________________________________________
Minutes of
the 10/31/2017
Board of Directors Meeting 5:30pm
@ River Woods Office
Townhouse Villages at River Woods
HOA
Members present: Marilyn Jenkins, President; April Bowen, Vice-President; Pat Picard, Secretary; Anna Goyette, Treasurer;
Ray Mincer, Valerie Impagliazzo, Don Picard
Members absent: Eric Tester
Others: Kimberly G. (GM-Office)
Call to order: President Marilyn called meeting to order at
5:30 pm at River Woods Office.
Agenda: Motion April, Don seconded to
approve Agenda for tonight’s meeting as presented. Approved
Minutes: Motion Don, Ray seconded to approve 9/18/2017 Board Meeting Minutes
as presented. Approved
Business from the floor: None Requested
Financials:
· YTD Financials and reconciliations reviewed.
Motion Ray, Anna seconded to approve the financials as presented. Approved
· Past due insurance owed by owners: $6579.17. Most of the past-due owners have been turned
over to legal and the remaining will be this week.
Maintenance:
· Roofs: Three done this fall and doing two
more, as weather permits.
· Leaf clean-up ongoing – much rain, need to
wait for dry out to get machines back on grounds.
· Filling voids between asphalt and driveways
will happen soon.
Other Business:
Next Board Meeting Date: Jan 2018 TBD
Adjourn: Motion Anna, April seconded to adjourn meeting at 6:00pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
__________________________________________________________________________________________
Townhouse Villages at River Woods
HOA
Minutes of the 9/18/2017
Board of Directors Meeting 5:00pm @ River Woods Office
Members present: Marilyn
Jenkins President, April Bowen VP, Pat Picard Secretary, Eric
Tester, and Ray Mincer & Don Picard
Members absent: Valerie Impagliazzo & Anna Goyette Treas
Others: Kimberly G. (GM-Office)
Call to order: President
Marilyn called meeting to order at 5:00 pm at River Woods Office.
Agenda: Motion Don, April seconded to approve Agenda
for tonight’s meeting as presented. Approved
Minutes: Motion April, Don seconded to approve 7/25/2017 Board Meeting Minutes
as presented. Approved
Motion Don, Marilyn seconded to approve 8/7/2017 Board Meeting
Minutes as presented. Approved
Motion
Ray, Pat seconded to approve 8/24/2017 ACC Meeting Minutes as presented. Approved
Business from the floor: None
Requested
Financials:
·
August and
YTD Financials and reconciliations reviewed. Motion Dan, April seconded to
approve the financials as presented. Approved
·
CPA
Engagement: Motion Pat, Ray seconded to accept proposal from Michael P Mullen
CPA for 2016-2017 fiscal Year End Audit and taxes. Approved
·
Review 2017-2018
Budget: Motion Don, April seconded to accept Nov 1, 2017-Oct 31, 2018 Fiscal
Year Budget as presented and association fees will remain at $292.00. Approved
Maintenance:
·
Fire
hydrants are repaired and asphalt replacement patching will be completed
Wednesday. Remaining partial seal-coating will be completed right after
patching as weather permits.
·
Shed by
office will be completed in about three weeks.
·
190-195 is
looking like 2-3 weeks for completion of wall, woods and landscaping pending
weather.
Other Business:
·
Board
positions: Ray motion Eric seconded to appoint the following Board Positions: Marilyn
Jenkins President, April Bowen VP, Anna Goyette Treas. and Pat
Picard Secretary. All Approved
·
Code of
Conduct: Board reviewed and signed code of conduct expectations – motion Pat,
Don seconded to proceed with signature from Board members on the code of
ethics. Approved
Next Board Meeting Date: October 31st,
2017
Adjourn: Motion April,
Don seconded to adjourn meeting at 5:43 pm. Approved
Minutes respectfully submitted by
Kimberly G. HOA GM
_________________________________________________________________________________________________________
Townhouse Villages at River Woods HOA
Minutes of
the 8/7/2017
Board of
Directors Meeting 4:00pm@ River Woods Office
Members present: Anna Goyette Treasurer, Valerie
Impagliazzo, Don Picard, Marilyn Jenkins President.
Members absent: April Bowen VP, Eric Tester, Ray Mincer and
Pat Picard Secretary.
Others: Kimberly G. (GM-Office), Julie Ertz, Kraus-Anderson
Call to order: President Marilyn called meeting to order at
7:33am at River Woods Office.
Agenda: Motion Don, Anna seconded to
approve Agenda for today’s meeting as presented. Approved
Business from the floor: None requested
Other Business:
· Insurance renewal – Motion Anna, Val seconded
to accept Kraus Anderson Insurance proposal with a minimal decrease in cost to
the owners as presented. Deductibles remain the same at $5,000 and water
loss/sewer at $15,000. Approved
· The association raised building values by 1.5%
to be sure enough funds were available for a full replacement to rebuild. The
deductibles remain the same as the last several years at $5,000 per occurrence
and $15,000 for all water and sewer losses. The owner is responsible for
covering this loss assessment deductible with their HO6 coverage. The total
package will mean a $4.38-$2.95 decrease for the year of insurance per unit.
· Insurance terrorist coverage – Motion Anna,
Don seconded to decline terrorist coverage. Approved
Next Meeting Date: October TBD
Adjourn: Motion Don, Val seconded to adjourn meeting at 7:59 am Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
________________________________________________________________________________________________
Minutes of the 8/24/2017 @ 5:00
pm
Architectural Committee of
Townhouse Villages at River
Woods HOA
Members present: Anna
Goyette, Karon Chalmer. Dave
Wahlstrom, Bob Anderson, Becky Phillips, Mark Heaner and Diane Wood,
Members absent: Brad Ihrke
Others: Kimberly
G. Office GM
Call to order:
Chair Anna called meeting to order at 5:00 PM.
Agenda: Motion
Becky, Karon seconded to approve Agenda as amended. Approved
Minutes: Motion
Dave, Karon seconded to approve the minutes as presented. Approve
Business from the floor: N/A
Architectural Request:
·
44 Window replacement front side: Motion Mark,
Diane Seconded to approve request as submitted. Approved
·
119 Replace patio sliding glass door: Motion Becky,
Dave Seconded to approve request with no grids. Approved
·
172 Installing deck off patio door: Motion Bob,
Diane Seconded to approve request as submitted. Who is doing the work? Approved
·
192 Replace patio door: Motion Mark, Becky Seconded
to approve request as submitted with no grids. Approved
·
282 Replace deck railing: Motion Karon, Dave Seconded
to approve request as submitted. Approved
·
127 Complete Siding replacement to Vinyl: Motion
Diane, Dave Seconded to approve request. Approved
·
63 Gutter addition and fascia replacement:
Motion Bob, Becky Seconded to approve requests submitted. Approved
·
282 SunSetter retractable awning addition:
Motion Dave, Mark Seconded to approve request as submitted. Approved
Other Business:
- Kim will contact SunSetter to see if a sample ring of colors will
be provided.
Members: Chair –
Anna Goyette #156
Responsible for checking
completion of approved architectural request forms.
Area I
10-49 Becky Phillips #
Area II
50-85 Karon Chalmers #35
Area III
86-121 Mark Heaner #
Area IV
122-161 Dave #25
Area V
162-229 Anna Goyette #156
Area VI
230-257 Diane #333
Area VII
258-273 Diane #333
Area VIII 274-333
Bob Anderson
Violations: N/A
Completion forms: N/A
Next meeting date: Thursday 21, 2017 at 5:00pm
Adjournment:
Motion Becky, Diane Seconded to adjourn at
5:55pm.
Respectfully Submitted,
Kimberly River Woods Recorder
_______________________________________________________________________________________________
Townhouse Villages at River Woods HOA
Minutes of
the 7/25/2017
Board of Directors Meeting 5:30pm
@ River Woods Office
Members present: Marilyn
Jenkins President, Valerie
Impagliazzo , April Bowen VP, Anna
Goyette Treas., & Don Picard
Members absent: Pat Picard,
Eric Tester, and Ray Mincer
Others: Kimberly G. (GM-Office)
Call to order: President
Marilyn called meeting to order at 5:27 pm at River Woods Office.
Agenda: Motion April, Don seconded to approve Agenda
for tonight’s meeting as presented. Approved
Minutes: Motion Anna, Don seconded to approve 6/20/2017 Annual Meeting Minutes
as presented. Approved
Business from the floor: None
Requested
Maintenance:
·
Maintenance progress tracker: Boulder
wall has begun at corner of #57 and will continue with wall, sidewalk and
regrading.
·
Asphalt Update: The ring
road resurface is completed. All sealcoating except last part of 57 to 62 will
be the last phase once the wall is complete.
·
Pool: Health department
inspection complete.
Financials:
·
June and YTD
Financials and reconciliations reviewed. Motion Don, Val seconded to approve
the financials as presented. Approved
Other Business:
·
Night to Unite: Event
happening on August 1st. First notice sent by email, second sent
with Villager Today and postings will happen Wednesday afternoon or Thursday
Morning.
·
Kraus Anderson Insurance – Looks
like the presentation of quotes will happen at sometime between the 8/2nd-10th.
Board will be called upon last minute to vote on a policy.
Next Meeting Date: TBD based on
when insurance review is called.
Adjourn: Motion Anna,
April seconded to adjourn meeting at 5:40 pm. Approved
Minutes respectfully submitted by
Kimberly G. HOA GM
___________________________________________________________________________________________________________________
Minutes of the Townhouse Villages at
River Woods HOA
Annual Meeting
Tuesday, June 20, 2017 – 6:00 p.m. – Mary,
Mother of the Church, Burnsville
Call to Order:
By Marilyn Jenkins, Board President
at 6:00 pm. Board members introduced themselves by name and unit number.
Quorum:
(10%=33 units) we have reached a quorum with more than 33 units by proxy or in person
at the start of the meeting.
President: Thank
you for taking the time to come to the 2017 Annual Meeting. Please turn off all
cell phones. If you need to take a call please leave this room. No recording
devices are allowed at this meeting.
Units represented in Person: 10, 23, 25, 60, 70, 84, 90, 91, 96, 99, 109, 128, 130,
135, 149, 156, 163, 193, 201, 212, 230, 240, 254, 255, 263, 264, 267, 273, 275,
276, 282, 291, 308, 311 and 321.
Others Present: Loren
P., Grounds Manager; Kimberly G., GM; Sarah M., Holly S. and Julie E. from Kraus
Anderson Insurance
Election of Board of Directors: KG Committee
·
Call for
nominations from the floor.
·
There were no nominations
from the floor.
·
Kimberly called to
close nominations from the floor. Motion,
Alice 263, Betty 267 seconded to close nominations from the floor. Approved
·
Kimberly called
for collection of Ballots.
·
Election Results:
Valerie#23, Ray #90 and Pat #321 are elected for a 3 year term.
Congratulations! A big Thank You to Carl who is retiring for his four years of
service on the Board!
Master Policy Insurance presentation by Julie Ertz and
Holly Smith of Kraus Anderson Insurance.
Julie discussed what the
master policy covers: property value, liability for common areas, pool,
automobiles, additional equipment, workman’s comp, crime (association theft),
directors/officers and umbrella liability. Holly and Julie explained that River
Woods has a very limited market for their type of risk due to such cost factors
as: age of structures, density of units, and vast acreage. As there have been minimal
claims at the present time, Julie estimated a flat or slight increase for next
year. She reviewed HO6 policies, which cover owner’s belongings, owner’s
liability, improvements and betterments vs standard grade construction and should
have loss assessment endorsement (gap between HO6 and master policy
deductibles). Current deductibles: $5,000.00 per occurrence, with the exception
of water damage, for which the deductible is $15,000.00. The replacement values
are being increased this year by 1.5%. Each homeowner is responsible for
purchasing their own HO6 policy. The HO6 policy should include the contents you
move in with as well as the cost of improvements you have made to the unit
beyond contractor grade material. October 1st renewal of the master
policy, invoicing to be sent first week of August. Letters to homeowners to
verify information for insurance purposes will be mailed out next week. The
Board has a policy in place that the master insurance policy is not provided to
owners, rather a Certificate of Policy Insurance will be sent to each homeowner.
Please retain it for your own records. Any questions regarding our master
insurance coverage should be directed to the HOA office and the Kraus Anderson agent
as needed.
Buckthorn Removal Review: Loren P
Loren discussed the buckthorn
removal process and the process of rejuvenating the areas after 3 years. The
process is lengthy but will pay off over time. The handout will be included
online with the next Villager.
New Pet Policy:
*Pet rule revision: New rules
and procedures will begin 7/1/2017. This procedure will correspond to the City
ordinance already in place.
Pets are not permitted on the
common grounds unless leashed and attended. Pet owners should be educated on
the City of Burnsville’s pet ordinance. The HOA will enforce Burnsville’s pet restraint/nuisance ordinance.
Burnsville Animal Control has been given permission by the HOA Board of
Directors to enter River Woods at any time and pick up any pet found running
loose or to answer complaints by residents concerning pets. No leashes are to
be attached to common grounds or units.
All domesticated pets (dogs,
cats, and ferrets) over the age of 4 months must be registered with the City.
Licenses expire in two calendar years and must be updated with the City. There
will be one warning documented in Owner’s accounts for any pet related incident
including, but not limited to; defecation not immediately cleaned up (take
plastic baggies with you when walking pets), or an unleashed pet. The fine for
the 2nd incident is $25 and the fine(s) increases by $25 for each subsequent
violation; example $50, $75, $100, $125 etc. Once a fine has been assessed to
your unit you will be required to turn in a copy of your City pet license to
the Association office. If you have not registered your pet, the pet is not
allowed in River Woods until it has been registered and that documentation is
provided to the office. Fines cannot exceed $500.00 in any calendar year or you
will be required to remove the pet from Townhouse Villages at River Woods
Association. The two-pet maximum per
unit, will not be changed. All costs associated with the collection and legal
action regarding pets are the responsibility of the unit owner to pay and will
be assessed to their unit account. The issues throughout River Woods are very
much out of control and many owners are not following the City ordinance or River
Woods rules. All owners suffer by stepping in the defecation and the odor that
goes with it. It also affects the crew’s ability to properly complete their
maintenance in defecation-filled areas. The Board asks all owners’ help in
resolving this issue and reporting any issues to the River Woods office.
Aggressive/vicious animals such as Pitbulls, Rottweilers, and many other
breeds, which may be a danger to other pets or people, are not allowed. No
aggressive pets will be allowed in River Woods. In addition, if at any time
your pet bites a person or domesticated animal or causes injury to either, your
pet will need to be permanently removed from the Association regardless of any
City or Animal Control guidelines. This
rule will be sent to all owners with the Annual Meeting minutes and Newsletter,
The Villager, at the end of June.
GM Report: By
KG
·
Insurance was
sent for bidding in May. We are expecting proposals in beginning of August.
Insurance coverage currently is:
Agent -Kraus Anderson – All In coverage $5000
Deductible $15,000 water/sewer deductible
In need of Certificates - call Elysia 952-707-8220
Claims - call Lori 952-707-8218 – For all claims, call the
office first. For dissatisfaction with claim response or service, call the HOA office.
Each homeowner should carry an HO6 for contents/upgrades/deductible of $15,000
·
Roof Phase 3 will
begin in the fall.
·
Road replacement project was to begin June 13th but was cancelled due to
storms on another project. We will let everyone know when it is back on the
schedule. Sealcoating and repairs will be done later.
·
Painting -
Painting will be continuing this year with schedule in areas 44-95 and 96-133.
All units were sent repair notices to be completed before painting begins.
Painter is starting week of 6/19 and will post notices when moving on as
schedule continues. The painter will begin with some miscellaneous items that
need to be done for the office first.
·
Sidewalk and
major replacement area projects started in June – #274 retaining wall and steps
completed – then moved on to sidewalk sections and to #72 wall and partial walk
and finish at #190-195 back of units retaining wall and sloping/grading.
·
Night to Unite Volunteers Needed – will be held Tuesday, August 1st.
Homeowners should contact the office if you would like to volunteer.
·
Financial Report – for Fiscal Year 2016/17 – reporting on cash basis
Year
ending funds in checking $22,869.60 and savings $41,553.38
Income
$1,130,259.00 vs. Budget $1,083,648.00. – increased income was due to past
years’ balances being paid off at real estate closings, overage in fees and
fines as well as past legal fees recovered.
Expenses
$1,108,340.00 – Of which $284,348 were replacement reserve items.
In
Fiscal 2016 a complete CPA Audit was performed by CPA, Mark Van Zandt that
included all expenses verified beyond what is required by the Federal Government.
a.
There is no
litigation with the association at this time.
b.
Past-due
assessments (fees-late charges-fines-legal-court ordered) more than 30 days
past due - effective 6/20/2017 1pm of business day. Include the following
units: 34, 64, 71,102, 123, 126, 142, 164, 167, 216, 217 and 262.
Some
of these units are on payment plans and doing well at clearing up their balance
and some are in foreclosure.
c.
Total money owed
(not including write offs) as of today is $20,308.09 which is 13 units past due
30 days.
d.
Fees currently are
$292.00 per month per unit. Our fiscal year runs from November 1st
to October 31st. The 2018 budget is in review the new fee amount
will remain the same as 2016/2017 - Fee envelopes will be sent out in October
for use starting in November.
e.
Pool - Opened
weekend of June 16th. All is going well at this time. Pool replacement plan is
was approved and signed with the work to begin in spring of 2018.
Q & A Session:
Volunteers needed for ACC
committee. Please contact the office if you can give some time to your
association.
Q: What will happen if dogs
defecate in a yard that is not their own. The owners who live there should not
have to pay any fine.
A: The office will handle this
on a case by case basis. Reports of sightings from the crew and owners can help
to identify the problem dogs and their owners.
Q: Are the aggressive dog breeds
allowed at all?
A: That is a touchy question
because of mixed breads and will be taken on a case by case basis.
Q: Can we create a dog park in
River Woods?
A: No, it is not being
considered at this time. Issues of liabilities, dog defecation cleanup and
placement are all items that have been considered in making this decision.
Q: Can the website be
interactive for comments and discussion?
A: No – this was a major
discussion upon implementing the website. People’s comments and input need to
go through the office as a filter to avoid any issues and inappropriate items
that anyone could post. The site is public so it will not be interactive.
A HUGE thank you goes out to the Board
for their service, time and dedication to the association and to continually
make decisions based on the WHOLE association and not just one unit or area!
Board positions will remain the same
until the next Board meeting.
Adjourn: Motion
Dave # 25, Betty # 70 seconded to adjourn the 2017 Annual Meeting at 7:31 pm. Approved
_____________________________________________________________________________________________________________
Minutes of
the 5/16/2017
Board of Directors Meeting 5:30pm
@ River Woods Office
Townhouse Villages at River Woods
HOA
Members present: Marilyn
Jenkins President, Valerie
Impagliazzo , Anna Goyette Treas., Eric
Tester, April Bowen VP, Pat Picard, Sec. Carl Aldrich &
Don Picard
Members absent: N/A
Others: Kimberly G. (GM-Office)
& #174 Doug Johnson
Call to order: President
Marilyn called meeting to order at 5:27 pm at River Woods Office.
Agenda: Motion April, Don seconded to approve Agenda
for tonight’s meeting as presented. Approved
Minutes: Motion Eric, Pat seconded to approve 4/18/2017 Board Minutes as
presented. Approved
Business from the floor: None
Requested
Maintenance:
·
Pricing for pool Homes
surrounding River Woods- Motion April, Don seconded to charge the homes $150.00
for the 2017 pool season. Last year was
$ 150.00
Pool start
up progress - Holes are patched, now needs grey plaster coat – 4 days without rain then paint is
5-7 days dry time. This is progressing fine at this point. Opening is on June 7th.
·
Maintenance progress tracker; Boulder
wall Off of ring road by 274 is done
– now working on walk. No word on road
work start date. Lawn spraying for crab grass is complete.
·
Pond barley from the City:
It will be delivered and it is free again this year. Depending on the amount
they deliver select ponds will be treated.
Financials:
·
April and
YTD Financials and reconciliations reviewed. Motion Anna, Don seconded to
approve the financials as presented. Approved
Other Business:
·
Kraus Anderson Insurance – Please request Insurance handout to give owners during presentation to give more
information to owners on coverages.
Next Meeting Date: Annual
Meeting June 20, 2017
Adjourn: Motion Valerie,
April seconded to adjourn meeting at 5:50 pm. Approved
Minutes respectfully submitted by
Kimberly G. HOA GM
___________________________________________________________________________________________________
Minutes of
the 4/18/2017
Board of Directors Meeting 5:00pm
@ River Woods Office
Townhouse Villages at River Woods
HOA
Members present: Marilyn
Jenkins President, Valerie
Impagliazzo , Anna Goyette Treas., Eric
Tester, April Bowen VP, Pat Picard, Sec. & Don Picard
Members absent: Carl
Aldrich
Others: Kimberly G. (GM-Office)
Call to order: President
Marilyn called meeting to order at 5:00 pm at River Woods Office.
Agenda: Motion Pat, Don seconded to approve Agenda for
tonight’s meeting as presented. Approved
Minutes: Motion Eric, April seconded to approve 3/7/2017 Board Minutes as
presented. Approved
Business from the floor: None
Requested
Maintenance:
·
Three boulder wall projects taking place this summer: Off of ring road by 274, in back of detached area 190-195 and 72
corner.
·
Sidewalk Replacement Prioritizing: This will be completed over the next month, decisions will not be
made until the end of May.
·
Budget is stripped down this year due to amount of asphalt work
and pool reserve funding out of budget.
All requests will be reviewed and a limited number will be chosen to work on
this year.
·
Dog Defecation rule revision:
New rules and procedures will begin 7/1/2017. This procedure will correspond to
the city ordinance already in place.
All pets
(dogs, ferret and cats) must be registered with the city. Licenses expire in two calendar years and
then must be updated with the city. There
will be one warning documented in owners account for any pet related incident
including defecation not immediately cleaned up and a pet not on a leash, $25
first fine then the fine increases by $25 each time after the 1st
fine (ex. $50, $75, $100, $125 and so on…). Once a fine has been assessed to
your unit you will be required to turn in a copy of your city pet license. If
you have not registered your pet, the pet is not allowed in River Woods or the
City. The two pet maximum will not be changed.
Fines cannot exceed $500.00 in any calendar year or you will be required
to remove the pet from Townhouse Villages at River Woods Association. All costs
associated with collection and legal action are the responsibility of the unit
owner to pay and will be assessed to their unit. The issues throughout River
Woods are very much out of control and many owners are not following the City
ordinance or River Woods Rules. All owners suffer by stepping in the defecation
and smelling it and crews cannot do maintenance work in defecation areas. The
Board asks all owners help resolve this issue and report any issues to the
River Woods office. Motion Pat, Val seconded to proceed with the new pet policy
effective 7/1/2017. Approved This
rule will be sent to all owners with the Annual Meeting minutes and Newsletter
in June.
Financials:
·
March and
YTD Financials and reconciliations reviewed. Motion April, Don seconded to
approve the financials as presented. Approved
Other Business:
·
2017 Annual Meeting Election Committee: Don, Anna and April - Recorder Kimberly – Review members terms
that are up and candidates for position.
·
Annual Meeting Agenda: Annual
meeting items for discussion, new pet policy and a presentation of the tree and
buckthorn removal processes that are well underway.
Next Meeting Date: May 16th,
2017 at 5:30 pm.
Adjourn: Motion Anna,
Val seconded to adjourn meeting at 6:06 pm. Approved
Minutes respectfully submitted by
Kimberly G. HOA GM
_________________________________________________________________________________________________________
Minutes of
the 3/7/2017
Board of
Directors Meeting 5:30 @ River Woods Office
Townhouse Villages at River Woods
HOA
Members present: Marilyn Jenkins President, Anna Goyette
Treas., Carl Aldrich, Eric Tester, April Bowen VP, Pat Picard, Sec. & Don Picard
Members absent: Valerie Impagliazzo
Others: Kimberly G. (GM-Office) & #183 Diane
Call to order: President Marilyn called meeting to order at
5:41 pm at River Woods Office.
Agenda: Motion Pat, Don seconded to
approve Agenda for tonight’s meeting as presented.
Approved
Minutes: Motion Anna, Eric seconded to approve 1/31/2017 Board Minutes as
presented.
Approved
Business from the floor:
· #183
– Diane – Had
discussion with the Board on questions about the association and rules.
Maintenance
request: Will be sent
to owners end of March and will be due back to office on 5/1/2017
Asphalt
work: Signed for
2017 contracted work including sealcoating and ring road completion of
replacement
· Pool
refurbishment: Contract
signed for 2018
Financials:
February Financials reviewed. Motion Anna,
April seconded to approve the financials as presented. Approved
Other Business:
City
wide garage sale: Date is 5-19
through 5/20 Board has made the decision to let owners sign up with the city if
they so choose but the association will not be involved this year.
Pet
fine changes. The Board
discussed fines not being progressive enough to solve serious violation units
in the association. Effective 5/1/2017 the pet rules will be redone to include changes in the fining system. Information will be sent in the May Villager.
Next Meeting Date: April 18, 2017 at 5 pm.
Adjourn: Motion Don Carl seconded to adjourn meeting at 6:58pm. Approved Minutes respectfully submitted
by Kimberly G. HOA GM
_______________________________________________________________________________________________________
Minutes of
the 1/31/2017
Board of
Directors Meeting 5:00 @ River Woods Office
Townhouse Villages at River Woods
HOA
Members present: Marilyn Jenkins President, Anna Goyette
Treas., Carl Aldrich, Eric Tester, April Bowen VP and Valerie Impagliazzo.
Members absent: Pat Picard, Sec. & Don Picard
Others: Kimberly G. (GM-Office) & #70 Becky Phillips
Call to order: President Marilyn called meeting to order at
5:00 pm at River Woods Office.
Agenda: Motion Anna, April seconded
to approve Agenda for tonight’s meeting as presented. Approved
Minutes: Motion Val, Carl seconded to approve 11/1/16 Board Minutes as
presented. Approved
Business from the floor:
· #70 Becky –Introduction to meet the Board and
discuss the community.
Financials:
· November and December Financials reviewed.
Motion Anna, Val seconded to approve the financials as presented. Approved
· Audit review for Fiscal Year End 10/31/2016.
Motion April, Carl Seconded to approve audit report as submitted. Approved
Other Business:
· Annual meeting venue change: City of
Burnsville meeting rooms are being renovated, this could take through
potentially through 2018. Annual meeting location will need to be changed and
there will be a fee associated with a change. We have reviewed and spoken to
Mary Mother of the Church who could accommodate our association at a fee.
Motion Anna, Carl seconded to proceed with Annual Meeting scheduling at Mary
Mother Church in June.
Next Meeting Date: March 7th at 5:30pm.
Adjourn: Motion April, Val seconded to adjourn meeting at 5:32 pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
______________________________________________________________________________________________________
Minutes of
the 11/1/2016
Board of
Directors Meeting 5:30 @ River Woods Office
Townhouse Villages at River Woods
HOAMembers present: Marilyn Jenkins President, April Bowen VP, Pat Picard, Treas.; Anna Goyette, Sec., Don
Picard, Eric Tester and Valerie
Impagliazzo.
Members absent: Carl Aldrich
Others: Kimberly G. (GM-Office)
Call to order: President Marilyn called meeting to order at
5:28 pm at River Woods Office.
Agenda: Motion Anna, Don seconded to
approve Agenda for tonight’s meeting as presented. Approved
Minutes: Motion Anna, Val seconded to approve 9/15/16 Board Minutes as
presented. Approved
Business from the floor: None requested
Financials: Fiscal
year expenditures were reviewed. Motion April, Don seconded to approve the
financials as presented. Approved
CPA: Motion Pat, Don seconded to approve Marc Van Zandt to do complete
audit for FY 2015/2016.
Insurance: River Woods paid $6180.66 to KA Insurance that owners did not pay,
their insurance premium was due in Sept. Prepays Escrow was at an all-time high
of $25,431.00.
Maintenance:
· Roof replacement – 2 buildings currently in
process
· Fall clean up in process, association has
been completed 2 full rounds
· Emptied holding area clean out in next two
weeks
· Voids between garage floors and asphalt are
on list to be completed on Thursday.
· Fire hydrant – One broke off underground with
water pipes broke, this will be a major repair and Valley Rich is working on
pricing this week.
Other Business:
· Villager number game – last two months have
not been recognized by the owners. This is a strong signal on the owners not
reading the information distributed. Owners who read communication - thanks for
playing and reading the Villager.
Next Meeting Date: TBD January
Adjourn: Motion Anna, Val seconded to adjourn meeting at 6:04 pm. Approved
Minutes
respectfully submitted by Kimberly G. HOA GM
_____________________________________________________________________________________________________
